Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
20 listedRequirements the employer expects applicants to meet.
- Skills
Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times.
- Skills
Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload
- Skills
Good office skills being able to work under pressure and deadlines
- Skills
Microsoft Office packages including Word, Excel, Outlook and Publisher
- Skills
Typing to a high standard, including letter writing and formatting
- Skills
Good understanding of information governance and patient confidentiality
- Skills
Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately.
- Experience
Considerable experience in an office administration role
- Experience
Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher
- Experience
Typing and formatting letters
- Experience
Data inputting and monitoring
- Experience
Outlook and diary management
- Experience
Extensive customer service experience
- Experience
Planning and scheduling events, meetings, diary appointments
- Experience
Petty Cash and Office finance
- Experience
Understand data reports
- Experience
Use of Clinical systems
- Experience
Minute Taking
- Qualifications
NVQ 3 in Business Administration or equivalent qualification or relevant experience
- Qualifications
Good standard of general education including English
Desirable
7 listedAdditional qualities the employer would prefer.
- Experience
Experience of working in a medical or NHS setting
- Experience
Experience of working in a mental health environment
- Experience
Familiar with Trust database systems preferably RIO
- Experience
Finance/Procurement systems
- Experience
Big Hand
- Experience
Data cleansing
- Qualifications
RSA or equivalent qualifications
Job overview
We are looking for a friendly, reliable, hardworking administrator to join our committed Children & Young People (CYP) Services. This is an office-based position with some flexibility for home working but there may be a requirement to travel across the county for meetings/training or to support the needs of the service. Mileage will be paid.
The position is for 18.75 hours per week to support the CAMHS Crisis and Enhanced Treatment Multidisciplinary Team (CCETT MDT). Base is at Grantham, Boston or Lincoln.
We are looking for someone flexible with the ability to work on their own or part of a wider team. You will be a key member of a friendly team and service who will help to support all teams in times of need with contributing to the smooth and efficient running of the office.
We will offer comprehensive training and development opportunities for the successful applicant for further information, email Lead Administrator Teresa Shane at teresa.shane@nhs.net
Main duties of the job
To undertake administration duties in support of clinical and non-clinical activity in the CYP Service ensuring administrative support is available to management team and service as appropriate.
This will include, but is not limited to:
To assist with coordinating meetings including the provision of note taking, preparation and circulating supporting documentation.
Diary management.
Gathering information and data inputting.
Help to assist with data monitoring using Excel housekeeping reports.
Supporting with inputting referrals onto the clinical system.
Typing letters and correspondence using audio/copy typing and word processing systems.
To provide reception support if required.
Detailed job description and main responsibilities
Liaising with internal and external providers.
Navigating and updating clinical systems and electronic databases.
Maintaining the services' shared online workspace/website if required.
Management and coordination of rota tasks.
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
- Early access to Psychological Therapies and Physiotherapy
- Competitive annual leave allowance
- Car leasing scheme
- NHS pension scheme
- Free eye tests
- Money saving options through our salary sacrifice scheme
- Discounts on major high street retailers and restaurants
Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.
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Applying for this NHS job
This advert is for CYP Team Secretary with Lincolnshire Partnership NHS Foundation Trust in Lincoln, England. It is listed as a Band 3 Team secretary role. The advertised salary is £25,760 - £27,476 pro rata and per annum. The contract type is Permanent. The application deadline is 17 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (03 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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