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Job summary
We are looking for a proactive, motivated, and enthusiastic individual to join our Capital Contracting Team. In this rewarding role you will support the management and administration of a diverse portfolio of maintenance contracts, helping to ensure the delivery of crucial services to our patients, staff and visitors across Leeds Teaching Hospitals NHS Trust. You will work closely with external contractors and internal colleagues to ensure the services we deliver meet the needs of our clinical colleagues and patients across the entirety of Leeds Teaching Hospitals NHS Trust. As a key member of the team, your organisational skills, attention to detail, and ability to build positive working relationships will contribute to the successful delivery of high-quality estate and facilities services, supporting excellent patient care across the Trust.
Main duties of the job
Negotiate and procure capital equipment, goods, and services in line with Trust Standing Financial Instructions. Identify and evaluate new products and suppliers to support innovation and value for money. Review supply and distribution routes to ensure the most cost-effective solutions. Manage procurement of capital equipment using the Trusts electronic purchasing systems and databases. Support development and maintenance of purchasing, inventory, and supplies databases. Ensure medical equipment is appropriately maintained and managed. Maximise use of existing contracts and identify new contracting opportunities with NHS partners and suppliers. Ensure compliance with procurement legislation, including regulations for high-value purchases. Lead product evaluations and trials with clinical teams to improve efficiency and achieve cost savings. Monitor, record, and report procurement savings and efficiency gains. Prepare and issue contract documentation in accordance with procurement regulations and Trust policies. Manage complex procurement projects and high-value contracts, working effectively within multidisciplinary teams. You will be motivated, organised, reliable & trustworthy. You can follow instructions well and with accuracy. You can keep on track with your workflow. You are fully competent in Microsoft suite, including excel. You have strong communication and negotiation skills Please see the attached job description for further information about this vacancy.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Details
- Date posted: 16 August 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £28,392 to £31,157 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 001807
- Job locations: St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom
Job responsibilities
For questions about this job, contact:
Name Mariusz Moskwa Position Assistant Purchasing Manager Email mariusz.moskwa@nhs.net Phone number Shortlisting Date: 27/08/2026 Interview Date: 08/09/2026
Job Summary
We are looking for a proactive, motivated, and enthusiastic individual to join our Capital Contracting Team.
In this rewarding role you will support the management and administration of a diverse portfolio of maintenance contracts, helping to ensure the delivery of crucial services to our patients, staff and visitors across Leeds Teaching Hospitals NHS Trust.
You will work closely with external contractors and internal colleagues to ensure the services we deliver meet the needs of our clinical colleagues and patients across the entirety of Leeds Teaching Hospitals NHS Trust.
As a key member of the team, your organisational skills, attention to detail, and ability to build positive working relationships will contribute to the successful delivery of high-quality estate and facilities services, supporting excellent patient care across the Trust.
Why you should join our Team
The Procurement and Supplies function comprises Supply Chain, Digital, eProcurement, Warehousing & Logistics, Contracting and Scan4Safety. The department strongly encourages development of its staff members to progress in their careers. We are a diverse team and pride ourselves on inclusivity. We are a Neuroinclusive workplace, please let us know if any adjustments would enable you to thrive. This is a hybrid role, based out of our offices in Leeds, 3 days/week, you may be required to travel to across sites in the West Yorkshire region. A laptop will be provided. The role is Mon-Friday, 37.5 hrs/week. Standard 27 days Annual Leave/year plus Bank Holidays. NHS pension, NHS staff discounts.
What you will bring to the role
Day to day duties may include:
- Negotiate and procure capital equipment, goods, and services in line with Trust Standing Financial Instructions.
- Identify and evaluate new products and suppliers to support innovation and value for money.
- Review supply and distribution routes to ensure the most cost-effective solutions.
- Manage procurement of capital equipment using the Trust’s electronic purchasing systems and databases.
- Support development and maintenance of purchasing, inventory, and supplies databases.
- Ensure medical equipment is appropriately maintained and managed.
- Maximise use of existing contracts and identify new contracting opportunities with NHS partners and suppliers.
- Ensure compliance with procurement legislation, including regulations for high-value purchases.
- Lead product evaluations and trials with clinical teams to improve efficiency and achieve cost savings.
- Monitor, record, and report procurement savings and efficiency gains.
- Prepare and issue contract documentation in accordance with procurement regulations and Trust policies.
- Manage complex procurement projects and high-value contracts, working effectively within multidisciplinary teams.
You will be motivated, organised, reliable & trustworthy.
You can follow instructions well and with accuracy. You can keep on track with your workflow.
You are fully competent in Microsoft suite, including excel.
You have strong communication and negotiation skills
Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values
The Leeds Way is working together to support each other and deliver the best possible care to patients.
We are….
Responsible Open and Honest One Team Kind
Our Trust priorities
Our purpose: Excellent, safe and sustainable care for every patient every time
Our priorities:
People Improvement and Innovation Partnerships Outcomes
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
Person specification
Experience
Essential
- Experience within a healthcare environment providing contracting or purchasing support within a complex organisation is essential.
- Experience within a healthcare setting, particularly an acute service provider is essential.
Desirable
- Experience of working with Senior Managers on complex projects: an ability to negotiate and persuade colleagues to adopt best practice is desirable.
Skills and Abilities
Essential
- Excellent communication skills particularly the ability to deal with staff throughout the organisation is essential.
- Good negotiation skills are essential.
- Ability to recognise the issues which influence the management of the supply chain is essential.
- Advanced keyboard Skills are used over long periods of time throughout the working day in the preparation of tender/quotation documentation for customers.
- Accurate data input and manipulation required on a daily basis i.e. inputting of orders and spreadsheets for tender analysis and accurate contract reporting.
- The ability to work flexibly as a member of a team and work independently, on own initiative.
- Excellent communication skills, particularly the ability to deal with staff throughout the organisation.
- Excellent negotiation skills.
- Ability to solve complex contracting problems innovatively.
- Demonstrate tact and diplomacy as well as an ability to be assertive when required.
- Proficient in using MS Office Suite.
Desirable
- To show initiative in creating innovative solutions to difficult/complex matters.
- An ability to negotiate and persuade colleagues to adopt best practice is desirable.
Knowledge and Understanding
Essential
- Good understanding of supply chain management, and the critical areas to consider when developing a new contract is essential.
- Demonstrates an understanding of the Contracting process, and sound knowledge of Contract Law is essential.
- Awareness of EC Procurement Procedures is essential.
- Clear understanding of prioritising workload and the importance of this within a healthcare purchasing function is essential.
- An ability to utilise an IT Procurement System and an understanding of e-Commerce is essential.
- An understanding of leasing options and their commercial effect on the Trust is essential.
- An understanding of E-Commerce is essential.
- An understanding of Supply Chain management.
- An understanding of Inventory management: principles and systems, and their operation.
- An understanding of the Capital Contracting process including all funding options and whole life costing.
- Knowledge of the Trust's Purchasing systems
- Knowledge of Medical and Non Medical products and services.
- Clear understanding of prioritising workloads particularly in respect to complex capital schemes and how this may be achieved within purchasing.
- Knowledge of health and safety issues with particular knowledge of handling and safe storage of materials, COSHH implications of material purchasing.
- To have full working knowledge of leasing procedures and policies and an understanding of the impact on department budget management.
- To be aware of and work within the Trusts Financial Standing Instructions.
Desirable
- Understanding of customer requirements that are particular to the healthcare industry is desirable.
- Awareness of the organisation of purchasing within the NHS is desirable.
- An understanding of EU Procurement procedures and legislation.
- An understanding of Customer requirements particular to the Healthcare industry.
- Understanding of the market forces affecting public sector organisations, particularly those in the health sector.
- Understanding of lease contracting and its applicability to the public sector.
- Awareness of the activities of the Material Management group.
Qualifications and Training
Essential
- Good General Education with GCSE/O Level in Maths and English Language
- Willingness to undertake further training and development either internally and/or externally from the organisation is essential.
Desirable
- Membership of the Chartered Institute of Purchasing and Supply, part qualified gained by examination is desirable.
- Demonstrate evidence of continuing development and training, particularly working towards relevant NVQ's and CIPS is desirable.
- Purchasing NVQ and working towards relevant NBVQ qualifications
Values and Organisational Responsibilities
Essential
- Patient-centred
- Collaborative
- Fair
- Accountable
- Empowered
- The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.
- The jobholder will undertake all mandatory training required for the role.
- The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families.
- The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role.
- The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies.
- All staff are responsible for working with their colleagues to maintain and improve the quality of services provided to our patients and other service users.
Personal Qualities and Professional Approach
Essential
- Professional approach to all aspects of work, in particular adoption of the CIPS ethical code of conduct and the Trust's Codes of Conduct and accountability.
- Expected to work independently and use own initiative once work/scheme is delegated.
- The post holder will be expected to work flexibly as part of the Supplies Team sharing information as appropriate and showing initiative in creating innovative solutions to difficult/complex matters.
- The drive to deliver services of high quality at low cost, which are customer focused.
- Be influential as part the purchasing decision making process and possess good interpersonal skills.
- To be willing to develop new skills and attend corporate training, as required by the Head of Supplies.
- Ability to work as a strong team player in a multidisciplinary project team.
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Applying for this NHS job
This advert is for Capital Contracting officer with Leeds Teaching Hospitals NHS Trust in St James’s University Hospital, Leeds, West Yorkshire, LS9 7TF, United Kingdom, United Kingdom. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 to £31,157 a year. The contract type is Permanent. The application deadline is 22 Aug 2026.
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