CAFM Manager

Job overview

Do you have a passion for transforming data into meaningful insights and driving excellence in healthcare estates management? Oxford Health has an exciting opportunity for an experienced CAFM and Information Manager to provide strategic leadership for our CAFM system, Estates information governance and compliance reporting.

As the Trust lead for CAFM and Estates information, you will play a critical role in ensuring that our systems, data and reporting arrangements support safe, efficient and compliant Estates and Facilities services. Working closely with senior leaders and operational teams, you will lead on system optimisation, information governance, performance dashboards and data assurance, helping to shape the future of digital estates management across the Trust. About You We are looking for an enthusiastic and experienced professional with strong technical, analytical and leadership skills:

• A degree in Information Management, Information Technology, Facilities Management, or a related field.
• Experience managing and developing CAFM systems (e.g. Concept, Planon, Maximo).Knowledge of information governance, GDPR and Data Protection legislation.
• Excellent communication, stakeholder management, analytical and problem-solving skills.
• Inclusive leadership style with a proactive, continuous improvement mindset.
• Experience in system implementation, optimisation, data management and reporting.
• Advanced Microsoft 365 skills, including data analysis and reporting.
• Experience managing complex databases and information systems.
• Ability to work independently and prioritise competing demands.

Main duties of the job

CAFM Leadership

• Lead and manage the Trust's CAFM system.
• Oversee system mobilisation, upgrades, testing and data migration activities.
• Monitor asset data, maintenance records and compliance schedules.
• Develop and maintain compliance and performance dashboards.
• Manage CAFM supplier relationships and contract performance.
• Provide expert advice, guidance and training to users across the Directorate

Information Governance

• Lead compliance with:GDPRData Protection Act 2018Freedom of Information Act 2000
• Information Security requirements
• Support completion and ongoing compliance with the Data Security and Protection Toolkit (DSPT).
• Manage Estates information assets and records.
• Maintain effective document management structures within SharePoint and Microsoft Teams.
• Provide specialist advice on information governance and data managemen

Performance and Compliance

• Develop and monitor KPIs and performance indicators.
• Produce monthly compliance, performance and dashboard reports.
• Monitor PPM performance and statutory compliance activities.
• Support risk management processes and assurance reporting.
• Highlight areas of non-compliance and support improvement plans

Continuous Improvement

• Drive innovation and digital transformation within Estates and Facilities.
• Support new technologies and system integration projects.
• Promote best practice in information governance, CAFM management and asset data quality.
• Contribute to the Trust's sustainability objectives and Green Plan.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.  The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values