Business Support Officer - Band 3

Job overview

Business Support Officer - Band 3

15 hours per week / permanent contract

The post-holder will provide administration, transactional and operational support to departments across Estates & Facilities on various workstreams.

Main duties of the job

To collate, reproduce and distribute documents/reports/materials/meeting papers for the Estates & Facilities Managers including: Executive Team Meetings, Trust Leadership Team, Board Committees and Board meetings;

Implement and adhere to the Trusts financial procedures, including raising new orders, receiving goods and end of year processing;

To provide administration support of the Trusts Car Parking Management function to the Business Support Manager;

To provide administration support of FM Systems, i.e. Access Control Systems within the Trust;

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Detailed job description and main responsibilities

To reproduce and collate meeting papers on a monthly basis, including folder management;

To answer the telephone in the office and deal with enquiries appropriately;

To be responsible for correspondence and communication within the Department, e.g. post & all user information alerts;

To maintain filing systems for the Estates and Facilities admin office;

To requisition stationery and maintain stock levels as appropriate and arrange appropriate storage for the office. To keep the stationery cupboard tidy and stocked;

Participate in appraisals and personal reviews and work to achieve set objectives;

Consistently demonstrate and promote behaviours and actions reflective of Trust values;

Undertake any other tasks as required and in accordance with the grade and nature of the post

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.