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Job summary
Band 3 Administrator -- Staff Flu Vaccination Campaign (Fixed-Term Contract)
Join our Staff Flu Vaccination Team and help support the successful delivery of this year's flu vaccination campaign.
We are looking for an organised and proactive Band 3 Administrator to join our Occupational Health team on a fixed-term contract from mid-September to mid-December.
This is an excellent opportunity to contribute to an important staff wellbeing programme by providing administrative support throughout the Trust's annual flu vaccination campaign.
About You
You will:
Have excellent organisational and communication skills.
Be confident managing email enquiries and administrative processes.
Have good IT skills and experience using Microsoft Office applications.
Be able to work independently and as part of a team.
Demonstrate attention to detail and the ability to prioritise workload effectively.
What We Offer
A friendly, supportive and experienced team.
Full training and ongoing support.
The opportunity to contribute to an important staff health initiative.
Full-time and part-time hours may be considered.
If you are enthusiastic, organised and enjoy providing excellent administrative support, we would love to hear from you.
Main duties of the job
Main Duties
Monitor and respond to email enquiries relating to the flu vaccination programme.
Signpost clinical queries to the appropriate clinical lead.
Support data collection, reporting and record management.
Assist with clinic administration and campaign communications.
Undertake a range of administrative tasks to support the smooth and effective delivery of the flu campaign.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.
With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.
Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.
Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.
Details
- Date posted: 31 July 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £24,625 to £25,674 a year based on full time hours
- Contract: Fixed term
- Duration: 12 weeks
- Working pattern: Full-time, Part-time
- Reference number: 348-COR-12120
- Job locations: Tatchbury Mount, Calmore, Southampton, Hampshire, SO40 2RZ, United Kingdom
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person specification
Experience
Essential
- Experience of administrative work
- Experience of maintaining filing systems and collating information
- Experience of working in a customer-focused environment
- Experience of dealing with the public
- Proven experience of using Microsoft Word and Excel
Desirable
- Previous Health Service experience
- Experience of working in a changing environment and the ability to amend and introduce new systems of working
Qualifications
Essential
- GCSE English and Maths level 4/C or above, or a good standard of general education
- RSA 3 Typing or Equivalent
- Business and Admin NVQ Level 3 equivalent
Desirable
- I.T skills and knowledge
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Applying for this NHS job
This advert is for Business Administrator with Hampshire and Isle of Wight Healthcare NHS Foundation Trust in Southampton, South East, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £24625.00 to £25674.00. The contract type is Fixed-Term. The application deadline is 09 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (31 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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