Job overview
To support the Stock Control Systems Manager - Theatres in delivering effective stock control systems, procurement support and supply chain processes across Theatres and Clinical Support Services Provide operational support for work plans across the Health Board, working closely with clinical teams, user departments and procurement colleagues to promote early procurement input into service planning and delivery Contributes to the provision of a professional procurement and stock control service, supporting service plans, system optimisation, product standardisation, cost improvement and service development across the division Work closely with directorates and services to support changes in product choice, prioritise improvement activity, and contribute to savings delivery, process improvement, and value for money while maintaining responsiveness to clinical need Deputise for the Stock Control Systems Manager - Theatres in their absence for defined operational, systems and stock control responsibilities, escalating strategic, contractual or high-risk matters appropriately Work collaboratively with colleagues across the Division and Procurement function to support consistent approaches to service improvement, problem-solving and delivery of agreed targets
Main duties of the job
Supports allocated procurement and stock control systems work for Clinical Support Services, including planning and monitoring projects across the division and providing advice and support to colleagues where required. • Supports the Stock Control Systems Manager to gather and analyse data on products, suppliers, stock usage and expenditure to support reporting, savings opportunities and service improvement plans. • Supports monitoring of procurement savings plans and contributes to progress reporting through the Stock Control Systems Manager • Responsible for the day-to-day Omnicell and Supply X administration, user support, system issue escalation and monitoring of data integrity • Responsible for the day-to-day management of stock control clerks across a range of directorates, including coordinating rotas, undertaking PADRs and delivering training on procurement and stock control processes. • Supports development activity to improve professional expertise within the team and ensure services remain responsive, flexible and cost effective.
Detailed job description and main responsibilities
Collates and analyses information on products, suppliers, stock usage and expenditure to support informed decision making and service improvement.
Works closely with Clinical, Nursing and Directorate teams for Theatres and Surgical Specialities to resolve supply issues, including manufacturer recalls or supply problems, ensuring corrective action minimises disruption to services.
Supports analysis for procurement-related business cases and identifies opportunities for savings within the Directorate non-pay budget. Assists with detailed procurement and stock control planning within the overall strategy and IMTP process
Supports local purchasing activity, contract compliance and service development in line with agreed procedures
Supports implementation of yearly stock take plans and collation
Collates information for par-level reviews and supports adjustments as required
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Experience
Essential
- Experience of procurement and supply chain processes
- Working knowledge of procurement and supply chain processes within a theatre environment
- Experience of stock control systems and management, including Omnicell and SupplyX system administration.
- Experience of supporting project planning and meeting deadlines, including contributing to costings and purchasing activity in line with agreed revenue and capital projects
- Experience of people management and day-to-day staff supervision.
Desirable
- Experience of working in a theatre environment and with theatre staff in a procurement role
- Knowledge of e-business systems
- Awareness of category management and business planning principles
Skills and Attributes
Essential
- Excellent written and verbal communication skills, with the ability to present ideas clearly and effectively
- IT proficiency, particularly in the use of word processing, spreadsheets, databases, and web-based research tools
- Ability to communicate complex information effectively to multi-disciplinary groups of staff at all levels
- Evidence of continuous professional development
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Qualifications and Knowledge
Essential
- Relevant degree or equivalent experience in procurement, supply chain, business administration or a related field
- Working knowledge of procurement and supply chain processes, stock control systems and service improvement principles
- Knowledge of theatre stock control processes and an understanding of the operational challenges within a theatre environment
- Awareness of procurement procedures, governance and compliance requirements relevant to the role
Desirable
- Awareness of NHS procurement procedures and Health Board working practices.
- Awareness of quality standards, benchmarking and performance measurement approaches
- Awareness of NHS and government policies relevant to procurement and service delivery.
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Applying for this NHS job
This advert is for Assistant Stock Control Systems Manager - Theatre with Aneurin Bevan University Health Board in Newport, Newport, Wales. It is listed as a Band 5 Manager and corporate role. The advertised salary is £32,557 - £39,631 per annum. The contract type is Permanent. The application deadline is 29 Jul 2026.
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