Job overview
The Dame Clare Marx Building houses our elective orthopaedic centre (ESEOC) with a focus on elective orthopaedic surgery and day cases. The centre has eight laminar flow theatres, three wards, recovery facilities, and support services including radiology and EBME.
We are looking for an efficient, conscientious, well-motivated and enthusiastic Admissions Coordinator with the skills to provide dedicated clerical support to both the clinical and administrative teams.
In this role, you will assist clinical staff in delivering an effective booking service to our patients.
In addition to the Permanent post, we have 1 Full-Time, Fixed Term/Secondment post until 31 March 2026.
Main duties of the job
- Proactively managing the waiting times for individual patients and inpatient waiting lists to ensure national standards and KPIs are not breached
- Liaise with pre-operative assessment and ensure appointments are arranged with sufficient lead in time prior to surgery/procedure. To check with pre-operative assessment if the patient is not recorded as fit on for surgery, ensure that the consultant is aware of any potential delays that may affect the patient’s operation date. If a patient requires further investigations prior to surgery ensure that these are chased up.
- Complete all administrative activities associated with theatre schedulers
Detailed job description and main responsibilities
For full details of the responsibilities and duties of this role please see the attached job description.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Person specification
Knowledge
Essential
- Confidentiality and Data Protection
- Customer service
Desirable
- NHS Knowledge of relevant work area
Experience
Essential
- Previous administrative role
- Working collaboratively as part of a team
- Advanced IT Systems including - Microsoft Office
- Experience of communicating with a range of people both within and external to the organisation
Desirable
- NHS experience
- Experience of working with members of the public
Qualifications
Essential
- GCSE grade 5/C or equivalent in English and Maths
- NVQ level 3 in administration/secretarial or equivalent experience
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Applying for this NHS job
This advert is for Admissions Coordinator with East Suffolk and North Essex NHS Foundation Trust in Colchester Hospital. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum. The contract type is Permanent: Fixed Term/Secondment until 31 March 2027. The application deadline is 24 Aug 2026.
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