Administrator

Job overview

Please note, we cannot offer a Certificate of Sponsorship for this role.

If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please state the date and not your share code.

We are looking for an Administrator to join our Integrated Network Team in South Gloucestershire!

The INT is a multi-disciplinary team who assess and manage a caseload of patients with varied and complex needs. You will support clinicians in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases.

You must be able to communicate effectively with service users and colleagues alike and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently.

You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function.

As part of your role, you will be expected to work weekends and bank holidays on a rota basis. Early shifts start at 8 AM and Late shifts finish at 8 PM.

Travel to Warmley Business Park base , BS30 8XP will be required on a rota basis.

***PLEASE NOTE: We do not offer remote working. The role is office-based***

Main duties of the job

• Provide administration support to the Integrated Network Team and Administration Leads as required
• Use Community Electronic system EMIS daily
• Use Community Electronic systems i.e. ESR, Health Roster
• Manage telephone and e-mail queries
• Place orders, manage deliveries and replenish stock cupboards
• Support with sickness logging and reporting
• Assist with booking/authorising bank shifts
• Maintain spreadsheets and electronic documents
• Prioritise workload, work without direct supervision
• Reserve meeting rooms
• Complete regular audits and stock checks
• Attend meetings and training as required
• Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date
• Report any Health and Safety issues to Admin Lead
• Record Compliments/Complaints and Adverse Events

Detailed job description and main responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.