Administrator

Job overview

Please note: at this stage, the role is open only to colleagues currently employed within Kent and Medway NHS Trusts, the Kent and Medway Integrated Care Board (ICB) and Medway Community Healthcare. Nursing vacancies are also open to Student Nurses and Newly Qualified Nurses.

Our Enablement and Urgent Care services are responsive and flexible with the aim of supporting people to develop and maintain their independence within their home environment. Our aim is to prevent unnecessary hospital admission and facilitate early discharge from the acute hospitals. Our admin team provide support to the client facing team 365 days a year across East Kent.

Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.

Main duties of the job

• Supporting managers and senior clinical staff by overseeing, inputting and processing data using various computer systems
• Liaising with the Hospital Discharge Teams to co-ordinate discharges to the Home First Service and allocating the visits generated to the team
• Act as a point of contact for the team, answering routine enquiries, assessing the nature of telephone calls and emails, actioning in an appropriate manner or referring them to the appropriate person, in liaison with your colleagues, where necessary. Occasionally assisting with receiving visitors in a courteous, prompt and efficient manner
• Ensuring that staff, service users and members of the public who contact the team are dealt with efficiently and consistently.
• Monitor and control confidential storage
• Provide administrative support to the team, including uniform, stationery, IT equipment and personal protection equipment ordering, dealing with incoming and outgoing mail, photocopying/printing necessary documents, maintaining stock of equipment and supplies and completion of standard forms, surveys and audits
• Assist with booking rooms/parking spaces for meetings and appointments on behalf of the line manager and other staff within the Unit, sending the relevant documents to staff as required
• Input information on spreadsheets, highlighting possible errors, so that accurate figures are available for the manager to use
• Collating agendas for team meetings and minuting as required

Detailed job description and main responsibilities

As a community Trust, many of our roles require individuals to be able to drive to perform their duties. Where driving is a requirement of the role, you will be asked to confirm that you hold a full UK driving licence or a full driving licence issued by an EU country (not exchanged from a non-EU country) to proceed with your application. We are committed to supporting candidates with disabilities into employment. If you are unable to drive due to a disability, please contact the Recruitment Team via kentchft.recruitment@nhs.net, quoting the vacancy reference number, so we can support you further.

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.

Find out more about the community difference here.

Good luck! We can’t wait to meet you and welcome you to #teamKCHFT, #cometocommunity.