Administrator and PA - Women’s Services

Job overview

We are looking for an organised, proactive and professional Personal Assistant to provide comprehensive administrative support to the Maternity Services Leadership team during a period of maternity leave. This is a part-time- fixed term maternity cover role.

This role will suit someone who: Has previous experience as a Personal Assistant, Executive assistant or in a senior leadership role Is highly organised with excellent time management and prioritisation skills Can manage multiple tasks and work effectively in a busy fast-paced environment Has excellent communication and interpersonal skills, with the ability to build positive working relationships Is confident at managing complex diaries, arranging meetings and co-ordinating workload Can handle confidential and sensitive information with discretion. Has experience preparing meeting agendas, organising meeting papers, taking accurate minutes and follow up on actions Proficient in Microsoft applications Works independently using initiative to solve problems and anticipate the needs of the team Demonstrate accuracy, attention to detail and commitment to delivering high quality administrative support Experience working in the NHS or healthcare environment (desirable but not essential)

Main duties of the job

Manage the diary in a pro-active and autonomous manner to maximise effective time management, prioritising as necessary. To act as the initial point of contact for internal and external enquiries, responding to telephone calls, e-mails, correspondence and visitors, categorising for urgency and importance, using initiative to action/forward or refer as appropriate. To make travel arrangements as necessary, including management of travel expenses claims. To coordinate administrative activities, including the preparation of agendas and meeting papers, minute taking and following up actions. Work with electronic information systems such as email, electronic diaries, internet/intranet, video conferencing platforms, word processing, databases, spreadsheets and powerpoint presentations. Arrange meetings, seminars, workshops and presentations both within and external to the Trust, attending as necessary to take and transcribe minutes/notes/action plans.

Plan and manage own workload, prioritising work appropriately to ensure all deadlines are met.

Collate data and draft reports as required.

Ensure strict confidentiality is kept at all times when dealing with patients and staff.

Develop procedures to manage own area of work and that of the senior midwifery/nursing team To maintain a professional manner and appearance at all times. Perform any other duties that may be required from time to time.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can apply for this post as a secondment or fixed term contract. For secondments you must have the approval of your line manager before applying. If you are an internal applicant currently on a fixed term contract you are able to apply for this as a fixed term position.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on 18th August 2026.

Interviews are due to be held on 24th August 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.