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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
24 listedRequirements the employer expects applicants to meet.
- Experience
Previous experience of working in the NHS
- Experience
Previous experience of line managing a team or leading a team
- Experience
Understanding and experience of working with medical terminology, legal requirements, and organisational procedures
- Experience
Experience of applying this knowledge confidently to situations requiring judgement and initiative beyond standard workflows
- Experience
Previous experience of using Microsoft Office Applications
- Experience
Knowledge or secretarial or administrative procedures and systems
- Experience
Previous experience of minute taking
- Experience
Previous experience of audiotyping / touch typing
- Experience
The ability to communicate sensitive information to colleagues, patients and relatives
- Experience
The ability to pay close attention to detail in written and electronic communication and information storage
- Experience
Analyse information to resolve problems for patients, carers and staff i.e. diary commitments
- Experience
Plan ongoing, non-routine activities which require adjustment and forward planning
- Experience
The ability to work as part of a multi-disciplinary team to ensure high quality secretarial and administrative support
- Experience
Utilise personal problem-solving skills to assist patients, carers and staff
- Experience
Able to organise, prioritise and adjust own workload in relation to the priorities of the department
- Experience
Demonstrates personal duty of care in relation to the safe use of equipment and other resources
- Experience
Maintains the quality in own work and encourages others to do so
- Experience
Ability to share knowledge and skills with other team members
- Qualifications
Holds a Level 3 qualification achieved either through vocational learning or academic study and can evidence the skills needed to manage a wide range of routine and non-routine secretarial processes plus experience as a medical secretary or related field or level 4 qualification
- Qualifications
Evidence of continued learning
- Additional Criteria
Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
- Additional Criteria
Ability to treat all employees and other hospital information confidentially
- Additional Criteria
Recognition of factors in maintaining own and others health, safety and security
- Additional Criteria
Supportive of equality and values diversity
Desirable
1 listedAdditional qualities the employer would prefer.
- Experience
Experience of working in histopathology
Job summary
We are seeking a highly organised and proactive Band 4 Administrative Co-ordinator/PA to provide comprehensive administrative and PA support to the Histopathology and wider Pathology Services team. We have Pathologists and Microbiologists based at Royal Papworth Hospital (RPH) and the laboratory services are provided by Cambridge University Hospital (CUH) and UKHSA. The post holder will be required to work across RPH and CUH (Discover Drive Laboratories).
This is a key role supporting consultants, senior management, and the multidisciplinary pathology team, ensuring the smooth running of administrative processes within a busy and fast paced clinical environment. The successful candidate will have excellent communication skills, strong attention to detail, and the ability to manage competing priorities while maintaining confidentiality and professionalism at all times.
Main duties of the job
Provide comprehensive secretarial and PA support to consultants and senior staff within Histopathology and Pathology Services.
Manage complex diaries, meetings, appointments, room bookings, agendas, and accurate minute-taking.
Act as the first point of contact for internal and external enquiries, ensuring professional communication with clinicians, staff, and stakeholders.
Check daily the dictated macro/micro files for Papworth dissection and histology microscopy reports.
Liaise with MDT teams to organise any requests for tissue/slides and reports from external stakeholders including situation updates and dates for listing patients for discussion.
To book in requested material using local PAS (EPIC).
Coordinate administrative workloads, prioritise tasks effectively, and support the efficient delivery of pathology services.
Assist with data collection, audits, reporting, and continuous service improvement while contributing positively to team objectives.
About us
Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.
Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.
The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.
For a street view tour: https://royalpapworth.nhs.uk/virtual-tour
Details
- Date posted: 09 September 2026
- Pay scheme: Agenda for change
- Band: Band 4
- Salary: £28,392 to £31,157 a year
- Contract: Permanent
- Working pattern: Full-time
- Reference number: 175-2627-1941
- Job locations: Royal Papworth Hospital, Papworth Road, Cambridge Bio Medical Campus, Cambridge, CB2 0AY, United Kingdom
Job responsibilities
On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.
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Applying for this NHS job
This advert is for Administrative Co-ordinator/PA with Royal Papworth Hospital NHS Foundation Trust in Cambridge, England. It is listed as a Band 4 Administrative coordinator role. The advertised salary is £28392.00 to £31157.00. The contract type is Permanent. The application deadline is 30 Sep 2026.
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