Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
9 listedRequirements the employer expects applicants to meet.
- Skills
Good organisational skills.
- Skills
Good written and verbal communications skills
- Skills
Ability to work as part of a team and independently
- Experience
Experience of working in an administrative role
- Experience
Experience of entering and maintaining accurate data systems
- Experience
Experience of working to strict deadlines
- Experience
Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
- Qualifications
NVQ level 4 Diploma in Business Administration or equivalent experience
- Qualifications
Evidence of recent Personal and Professional Development
Desirable
4 listedAdditional qualities the employer would prefer.
- Skills
Ability to problem-solve
- Skills
Welsh Speaker (Level 1)
- Experience
Demonstrable experience of following administrative systems and procedures making improvements where necessary
- Experience
Experience of minute taking
Job overview
This post is a fixed term/secondment for 12 months due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
An exciting opportunity has arisen for an Administrative Assistant to join HEIW’s Specialty Training Team within the Medicine Directorate which is a busy and friendly team that will suit an organised person with a great eye for detail and plenty of team spirit.
Ideally, the postholder will have previous experience of working in an administrative/office role, complemented with high-quality administrative and IT skills and the ability to communicate effectively with others. Also important are enthusiasm, flexibility, and a willingness to work together as part of a high-performing team. Training and development will be provided to enable you to reach your full potential.
The Specialty Training team is responsible for supporting with the planning, delivery, and management of a wide variety of training programmes across the 10 Specialty Schools in Wales, providing advice and guidance to doctors in training, training leads and other key stakeholders.
Main duties of the job
Main duties of the role would include providing a range of administrative support across the department which could include helping to plan and organise a range of events and meetings. The post holder will be responsible for providing key information with a variety of internal and external stakeholders.
In addition, you will be responsible for supporting the team to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database.
You may also be required to assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems.
The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Applicant requirements
Welsh language skills are desirable
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Applying for this NHS job
This advert is for Administrative Assistant – Specialty Training with Health Education and Improvement Wales in Nantgarw, Wales. It is listed as a Band 3 Administrative assistant role. The advertised salary is £26,813 - £27,890 per annum. The contract type is 12 months (Secondment for 12 months - to cover a secondment). The application deadline is 10 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (04 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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