Administration Coordinator -Public Health Nursing 5-19

Job summary

Calling Administrators!

An opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust to appoint a Full time Admin Co-ordinator in our Andover and Winchester Public Health Nursing 5-19 team based at Beech Hurst, Andover with a requirement to occasionally visit the sister site at Southern House, Otterbourne.

As the Admin Co-ordinator you will assist the Public Health Nursing 5-19 team in the development and maintenance of a quality administrative service across a defined area. You will be required to provide high level support to the Admin Lead, Admin Manager and Clinical Team Leads in all aspects of activity relating to the Business Unit function.

In this varied role, you will be required to use initiative, working autonomously in referring issues to other relevant parties as appropriate, ensuring confidentiality and security of information is always maintained, whilst providing good customer service experience for all staff and stakeholders. You will answer phones, enter information on patient record systems, input data for the National Child Measurement Programme, Vision, manage emails, E-Rostering for the team, order stationery and equipment and minute taking at team meetings along with other general administrative tasks. Applicants must have excellent IT skills and be prepared to provide cross-cover support to other teams and sites across the area.

You will need access to a car, a full driving licence and insurance for business use.

Main duties of the job

To provide comprehensive administrative support to the 0-19 Public Health Nursing Service that supports delivery of the Healthy Child Programme to children, young people and families living within Hampshire.

Work closely with the Administrative Lead for delegation of day-to-day duties, with the Administrative Manager having management responsibility for administrative processes within the team and Clinical Team Lead for the overall management of the team.

To work in collaboration with the clinical and non-clinical team members and will have responsibility for managing the administrative process for but not exclusive to, managing referrals, discharges, and transfers in and out of the team using the Open RiO electronic patient system, in accordance with standard operating procedures.

To delegate tasks to Team Administrators and Team Administrator Apprentices to deliver excellent customer service to service users and ensure the smooth running of the team.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Details

• Date posted: 04 September 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year based on full time hours
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 348-CFS-12405
• Job locations: Beech Hurst, Weyhill Road, Andover, Hampshire, SP10 3AJ, United Kingdom

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.