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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
11 listedRequirements the employer expects applicants to meet.
- Experience
Experience of working in an administration role in similar environment (min 1 year)
- Experience
Ability to uphold confidentiality at all times
- Experience
Able to prioritise and plan own workload
- Skills and Knowledge
Working knowledge of Microsoft applications including Outlook, Word, Excel and Power Point.
- Skills and Knowledge
Able to input data accurately and efficiently
- Skills and Knowledge
Good communication and interpersonal skills, both verbal and written
- Skills and Knowledge
Demonstrates good Customer Care Skills
- Skills and Knowledge
Good working knowledge of office procedures
- Skills and Knowledge
Good organisational and planning skills using own initiative
- Education and Qualification
Intermediate (Level 2) Typing/Word processing qualification and/or relevant demonstrable experience e.g. 12 months experience.
- Education and Qualification
Good general level of education to O-Level/ GCSE or equivalent
Desirable
6 listedAdditional qualities the employer would prefer.
- Experience
Experience of working in an NHS/healthcare setting
- Experience
Experience using stock ordering systems, reporting systems and petty cash
- Experience
Experience of working with paper-based and electronic filing systems
- Skills and Knowledge
Knowledge of working in an NHS environment
- Education and Qualification
NVQ Level 2 in Business Administration.
- Education and Qualification
NVQ Level 2 in Customer Service.
Job overview
An exciting opportunity has arisen for a suitably experienced Administrative Assistant / Receptionist to join our busy community team based at Monkwearmouth hospital.
This is a part time role 2 days per week which will be covered depending on service need. The successful candidate must be flexible, adaptable and able to provide support across the service as required. Previous administrative experience, ideally within a similar environment, is essential.
Applications are invited from suitably qualified and experienced candidates who meet the Essential Criteria outlined in the Person Specification.
Main duties of the job
We are looking for an enthusiastic, reliable and professional individual to join our friendly, dedicated and supportive administrative team. This role offers the opportunity to contribute to the delivery of high-quality administrative support within a healthcare environment while interacting with patients, carers and professionals on a daily basis.
The post holder will provide comprehensive administrative and reception support to the clinical teams.
The role includes acting as the first point of contact for the service, greeting patients and visitors, responding to telephone and email enquiries, and undertaking reception duties as required. Responsibilities include managing a shared inbox, arranging appointments and meetings, updating and maintaining the RiO patient information system, typing correspondence and reports, taking notes at team meetings, processing incoming and outgoing post, ordering supplies and reporting estates issues.
The post holder will also support the wider administrative team and contribute to the smooth day-to-day running of the service. The ability to use initiative, prioritise workload, maintain confidentiality and meet deadlines is essential.
Detailed job description and main responsibilities
Please find attached job description for full details.
Advertising date : 4 September 2026
Closing date : 18th September 2026
We welcome your application.
Please note - this vacancy may close early once a suitable number of applications are received.
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Applying for this NHS job
This advert is for Administration Assistant with Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust in Newcastle upon Tyne, England. It is listed as a Band 2 Administrative assistant role. The advertised salary is £25,272 pro rata per annum. The contract type is Permanent. The application deadline is 18 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (04 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.