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Job overview
Band 4 Admin Team Co-ordinator - 7 months Fixed Term (Ending 31st March 2027)
Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service?
Coventry and Warwickshire Partnership NHS Trust has an exciting opportunity now available and we are looking for an enthusiastic, dynamic individual to line manage and co-ordinate the administrative staff functions within the Community Mental Health Team in Swanswell Point. You will need to be self-motivated with excellent communication and organisational skills to apply for the role of Admin Team Coordinator based at Swanswell Point, Coventry.
Working collaboratively with the Senior Admin Lead and wider admin team, you'll offer support to junior staff, uphold confidentiality, and support the consistent delivery of high-quality patient care.
Main duties of the job
The post holder will need to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service, supporting the Senior Admin Lead.
You will be acutely aware of maintaining confidentiality and you will be used to managing many competing priorities on a daily basis. We are looking for individuals with a positive approach to change who are supportive of service improvements.
Detailed job description and main responsibilities
The role is pivotal in line managing admin support across the site; therefore it is essential you have previous experience of line managing staff and you also need to be competent in delivering advice and support to staff. You will be expected to use your own initiative and able to work unsupervised, undertaking specific project work as necessary. You will be expected to plan and manage a range of complex duties, organise own work and that of others to meet deadlines and respond professionally to enquires both internally and externally to the organisation.
You must be able to build effective working relationships, be approachable and accessible to support the Senior Admin Lead in terms of effective management/use of admin support, buildings and the provision of services from them.
This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue a management career in the NHS.
Join us and make a real difference in an environment that values compassion, teamwork, and continuous improvement.
Person specification
Other
Essential
- Ability to travel to multiple sites
Desirable
- Own transport
Experience
Essential
- Competent working with a range of Microsoft Office packages (e.g. Word, Excel, Outlook, PowerPoint & Access)
- Experience of working in a busy office/customer care environment
- Experience of working in a supervisory role and delegating work
- Medical secretarial experience
Desirable
- Competent working with EPR (electronic patient record) systems/software
Qualifications
Essential
- Good General Education (eg. GCSE English and Maths A-C)
- QCF Business Administration Level 3 (or equivolent)
- QCF Customer Service Level 3 (or equivolent)
- QCF Team Leading Level 2/First Line Management Level 3 (or equivolent)
Desirable
- Competent in working with & organising multiple consultants/medical professional diaries & clinics
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Applying for this NHS job
This advert is for Admin Team Co-ordinator with Coventry and Warwickshire Partnership NHS Trust in Coventry, Midlands, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 per annum. The contract type is Fixed term: 7 months (31st March 2027). The application deadline is 13 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (30 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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