Admin Assistant

Job overview

We are looking to appoint an Administrative Assistant within our established Innovation, Research & Development (IR&D) Team.

The post holder will provide comprehensive administrative support to the IR&D team, acting as a key point of contact and source of information for staff with an interest in research and innovation, while supporting the efficient day-to-day running of the department.

This is a fixed-term, part-time post (15 hours per week for 6 months) to provide temporary cover within the team. Due to the short-term nature of the role, applicants with previous experience of working within a research and development department, research administration environment, or similar setting are particularly encouraged to apply. The successful candidate will be expected to contribute quickly and support ongoing research activities with minimal supervision.

Experience of using Microsoft Office applications, including Word, Excel and Outlook, is essential.

We are looking for an organised and motivated individual with excellent communication, planning and IT skills, who can work independently, prioritise competing demands and maintain a high standard of accuracy.

The post is based at North Tyneside Hospital, although occasional travel to other Trust sites may be required.

Please note we reserve the right to close this vacancy early should sufficient suitable applications be received.

Main duties of the job

The applicant needs to be enthusiastic, organised and has the ability to exercise initiative.

Provide daily administrative support to the IR&D team.

Ability to effectively communicate with the IR&D team, other departments within the trust, external agencies etc.

Design and Implement spreadsheets and databases.

Ability to handle research data and transfer onto a range of electronic databases specific to studies, training can be supported.

Work in accordance with Good Clinical Practice (GCP) as required for research.

Ability to prioritise workload on a daily basis to meet deadlines.

To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Detailed job description and main responsibilities

The candidate will:

• Have relevant level 3 qualification or an equivalent level of knowledge and/or experience.
• Knowledge and experience of Microsoft Office, including Excel, Powerpoint, Word, and Outlook
• Previous experience of working in a busy office environment.
• Experience of working in the NHS or other complex organisation.
• Knowledge of data protection and confidentiality issues.
• Ability to design, implement and manage spreadsheets and databases required within the department to capture essential information
• It is a fundamental part of the post to enter complex data into electronic databases, this requires advanced keyboard skills and a high degree of accuracy
• Must have an ability to prioritise, meet deadlines and exercise initiative.
• Must hold a valid driving licence and have the ability to travel across sites if required.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.