Search for more NHS jobs in London
Job overview
We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Manager, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day.
You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one.
This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding.
Main duties of the job
We're looking for an organised, customer-focused Recruitment & Retention Co-ordinator to support the Trust's community services investment programme. Working under the Workforce Recruitment & Retention Adviser, you'll be the first point of contact for recruiting managers and candidates, keeping vacancies moving smoothly from approval through to a new starter's first day.
You'll maintain accurate vacancy trackers, flag delays and gaps early, and support pre-employment checks in line with NHS Employment Check Standards. You'll liaise with North London Partners Shared Services (NLPSS) on day-to-day vacancy processing and system updates, and coordinate onboarding with IT, Estates and Security so new starters have access, parking and badges ready before day one.
This is a varied, people-focused role suited to someone methodical and proactive, with strong attention to detail and a genuine interest in NHS recruitment processes. You'll manage your own workload against programme priorities, escalate complex issues with clear context, and help drive continuous improvement across recruitment and onboarding.
You'll need confidence using recruitment systems (TRAC, NHS Jobs, ESR), a professional and friendly manner with managers and candidates, and a commitment to accuracy and compliance with GDPR and Trust policy.
Detailed job description and main responsibilities
- Coordinate end-to-end recruitment activity, acting as the main contact for managers and candidates
- Maintain vacancy trackers, monitor progress, and escalate delays
- Support pre-employment checks and ensure compliance with NHS standards
- Assist with recruitment planning, including approvals, tracking, and reporting
- Coordinate onboarding arrangements to ensure new starters are set up
- Manage data across recruitment systems and produce accurate updates
- Build effective stakeholder relationships and support process improvements
Person specification
Experience
Essential
- Experience of working in a recruitment, HR, or administrative support role, preferably within an NHS or public sector organisation
- Experience of supporting or coordinating recruitment activity including scheduling, candidate liaison, and vacancy tracking
- Experience of using TRAC, NHS Jobs, or equivalent NHS e-recruitment platforms
- Experience of maintaining accurate records and producing tracker updates or basic reports using Microsoft Excel or equivalent
Desirable
- Experience of liaising with a shared service or centralised function (e.g. NLPSS or equivalent) on administrative or process queries
- Experience of coordinating practical arrangements across multiple teams (e.g. IT, Estates, Security) for onboarding or event purposes
Skills and aptitudes
Essential
- Awareness of NHS Employment Check Standards and pre-employment clearance requirements, or willingness to develop this knowledge quickly
Personal qualities and attributes
Essential
- A strong customer and candidate focus – committed to delivering a timely, helpful, and professional recruitment experience
Education and professional qualifications
Essential
- Five GCSEs at Grade C/4 or above including English and Maths, or equivalent qualification or demonstrable workplace literacy and numeracy
- Degree or equivalent working experience in recruitment and retention and/or HR
- Evidence of continuing professional development or commitment to learning in an administrative, HR, or recruitment context
Desirable
- CIPD Level 5 or equivalent HR/recruitment qualification, or willingness to work towards
WhatsApp job alerts
Get instant WhatsApp alerts for Medical Secretary roles in London
Create your Job Clerk account first. We'll collect your alert preferences during onboarding and help you turn on WhatsApp notifications for matching healthcare roles.
Applying for this NHS job
This advert is for Workforce Recruitment & Retention Co-ordinator (Community Invent Prg) with Royal Free London NHS Foundation Trust in London, London, England. It is listed as a Administrative and IT role. The advertised salary is £36,943 - £44,900 Per Annum Inclusive of HCAS. The contract type is Fixed term: 7 months (Until 31 march 2027). The application deadline is 07 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (24 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
For more context, review related Job Clerk pages for the same profession, band or location where they exist, then use the application-support guides to tailor your statement and prepare for interview.