WHSCT_Infection Prevention & Control Support Assistant Band 3

Job details

• Branch: Western Health & Social Care Trust
• Location: Base to be determined
• Directorate: Acute Services
• Salary: Band 3 (£24,937 - £26,598)
• Contract Type: Permanent
• Opening Date: 07/05/26
• Closes: Thu, 21 May 2026 @ 3:30 PM
• Interview Dates: TBC

Notes

If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026”. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

Job Title/ Grade Infection Prevention & Control Support Assistant - Band 3

Department/Base Infection Prevention & Control Department, Microbiology Laboratory South Wing, Altnagelvin Hospital

Reports to Infection Prevention & Control Nurse

Senior Support Assistant Infection Prevention & Control

Responsible to Head of Infection Prevention & Control

Directorate Nursing, Midwifery and Allied Health Professionals

Role / Purpose

The core purpose of the post will be to enhance the smooth running of this busy department including the management of patient databases and information systems. To enhance the delivery of excellent infection prevention and control by provision of general and administrative support to the IPCT and will contribute to the overall working of the Team. The post holder will be expected to work autonomously when required.

General

Provide comprehensive administrative support to the Infection Prevention & Control team (IPCT)

MAIN DUTIES & RESPONSIBILITIES

The postholder will be required to work on his/her own initiative to

Provide comprehensive administrative support to the Infection Control Team, which would include preparing draft correspondence, reports, agenda, minutes and sending to required recipients. Also includes presentation of material using Microsoft packages i.e. Word, Excel, Powerpoint and Outlook. Adhere to the Trust’s requirements for strict confidentiality when handling all data

Maintain and co-ordinate changes including the quality assurance of data.to all ‘Alert Organism’ databases

Record relevant “Alert Organisms” and any other surveillance information on the Hi-Surv system used for regional surveillance data. Validate information on a monthly basis and inform Office Manager for Chief Executive that sign off can be carried out.

Liaison with the Public Health Authority (PHA) surveillance staff regarding regional surveillance data.

Recording of patient information for various Alert organisms, on the Electronic Patient Care record (Encompass)

Organisation of a variety of meetings via Microsoft Teams, booking rooms, multimedia equipment, agenda preparation and production of minutes/notes.

Liaising with Ward staff, Personal Secretary to Consultant Microbiologists and other relevant persons, regarding Post Infection Review (PIR) meetings. Co coordinating allocation to Infection Prevention Control Nurse for same and Issuing of reminders for PIRs to clinical teams and others

Contribute to the development and maintenance of administrative procedures.

Maintenance of attendance records for IP&C “face to face” / Microsoft Teams Mandatory Training and other related IP&C training, which must be recorded on the “SAP” system and/or Learn HSCNI

Requesting and obtaining of patients’ charts/ medical notes for regional/national surveillance or incident investigation.

Typing of letters, memos, reports, guidelines/policies and power-point presentations as required.

Management and ordering of stock and non-stock supplies

Deal with telephone calls and cover the department telephones in the absence of other IPCT members on all sites ensuring that all telephone messages are passed on to the appropriate person in a timely and effective manner

14. Deal with own emails and those of the Head of IPC as requested.

16. Develop and maintain existing document management systems e.g SharePoint, Shared drives

17. Photocopy/scan information when requested

18. Maintenance of office equipment, e.g. replacing printer cartridges, reporting faults, etc.

19. Support the induction and training of any new support staff.

20. Provision of cover in the absence of other support staff.

General Management Responsibilities

The post holder will promote and support effective team working, fostering a culture of

openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with Raising a Concern in the Public Interest (Whistleblowing) Policy and their professional code of conduct, where applicable.

General Requirements

The post holder will be required to

Ensure the Trust’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

Adhere at all times to all Trust policies/codes of conduct, including for example

Smoke Free policy

IT Security Policy and Code of Conduct

standards of attendance, appearance and behaviour

Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

All employees of the WHSCT are legally responsible for all records held, created or used as part of their business within the WHSCT including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the WHSCT policy and procedures on records management and to seek advice if in doubt.

Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

Represent the Trust’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

The HSC Code of conduct sets out the standards of conduct expected of all staff in the Western Health & Social Care Trust and presents standards of conduct and behaviours required during and after employment with the Trust. Professional staff are expected to follow the code of conduct for their own professions as well as this code.

Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal and Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

Employees must at all times abide by Trust policies and procedures and the terms of their contract of employment. They must conduct themselves with impartiality, integrity, objectivity and honesty and maintain high standards of personal and professional accountability.

Employees are expected to demonstrate commitment to the Trust by ensuring regular attendance at work and efficient completion of duties.

Employees must ensure that they comply with any risk management responsibilities specific to their post, and as set out in the Trust’s Risk Management Strategy.

The Trust is committed to the development and implementation of systems under Integrated Governance to ensure continuous improvement in the quality of services provided. Employees will be expected to co-operate and work with such systems.

All information concerning patients and staff must be held in the strictest confidence and may not be divulged to any unauthorized person.

Employees must ensure that equality and human rights issues are addressed within the post holder’s area of responsibility in accordance with the Trust’s Equality Scheme.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within the Trust's area, as needs of the service demand.

April 2022

All staff are expected to display the HSC Values at all times