Weymouth Community Hospital Team Administrator

Job overview

We are looking for an enthusiastic and organised Team Administrator to join the Weymouth and Portland Admin Team. Working alongside a full-time Team Administrator at Weymouth Community Hospital, you will play an important role in supporting the smooth and efficient running of the service by providing high-quality administrative and secretarial support to the clinical team, as well as the Operational Heads of Department across the locality, as required.

Working as part of a professional and supportive administrative team, the post holder will play a vital role in ensuring the smooth day-to-day operation of services. The role requires the ability to manage sensitive, confidential, and occasionally urgent information with discretion, professionalism, and sound judgement.

The post holder will also work flexibly to provide cross-cover and administrative support across a range of services, including the District Nursing and Anticoagulation teams, helping to maintain service continuity during periods of annual leave, sickness, or increased service demand.

Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful.

Main duties of the job

- Provide administrative and secretarial support to clinical teams and Operational Heads of Department.

- Handle confidential, sensitive, and urgent information appropriately, maintaining discretion at all times.

- Work as part of a professional administrative team to support service delivery.

- Act as a point of contact for patients, carers, staff, and external agencies, delivering a friendly and professional service.

- Respond to enquiries efficiently, sensitively, and in a timely manner.

- Support a positive patient experience through excellent communication and customer service.

- Maintain effective working relationships with colleagues and stakeholders across services.

- Organise and prioritise workloads to meet service demands and deadlines.

- Maintain accurate records and undertake a range of administrative tasks to support the effective running of the service.

- Provide cross-cover for the District Nursing and Anticoagulation teams as required, ensuring continuity of service during staff absences and periods of increased demand.

- Work flexibly across services to meet the operational needs of Weymouth Community Hospital and locality teams.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements.  Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]