Ward Clerk

Job overview

Band 2 Ward Clark - 18 hours - CIC

Willow A is a 29 bed General medical ward. We receive patients from the Acute Medical unit, ITU and A&E where you will provide support in the Integrated Pathways Care Group for all clerical and administrative duties, organising and prioritising day to day workload.

Main duties of the job

Undertake general clerical duties including completing records, filing, photocopying, handling mail and filing in case notes in the clinical areas, rotating round medical wards as required.

• Provide an accurate account of bed management e.g. admissions, transfers and discharges.
• Input and extract details / information from the computerised patient administration system (PAS), ensuring all patient episodes, admissions, transfers and discharge are recorded accurately onto PAS and in a timely manner.
• Keep all manual book records up to date daily e.g. ward register etc.
• Complete patient discharges, filing all relevant case notes and forward them to the coding department.
• Ensure in –patient referrals are updated on a regular basis on the cardiology tracker or white board.
• Be competent in the use of Electronic Patient Records (EPR)
• Send / deliver completed discharges to coding ensuring that all relevant reports and paperwork are filed correctly according to the Trust order of filing.
• Liaise with nursing staff with regards to patient enquiries, ensuring that patient confidentiality is maintained at all times.
• Answer the telephone, relaying any relevant messages when required.
• Book any appointments needed for patients and ensure the patients are informed of times and dates.
• Liaise with the other departments to arrange follow-up appointments as required.
• Track case notes to relevant departments.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.

Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date