Ward Administrator

Job overview

We are looking for a candidate with the appropriate qualifications and experience, to join our team on Ceredig Ward at Bronglais Hospital.

The post holder will need to have excellent communication skills and will act as first point of contact for all non-clinical issues, on behalf of the Ward Manager.  The post holder will also liaise with Health Board staff at all levels and outside contractors / suppliers.

An exceptional eye for detail and excellent organisational skills are also essential for this role and you will be expected to demonstrate initiative in planning your own workload, in a way that supports the work of the Senior nursing team.

Our Organisational Values are the foundation of the Health Board’s culture and should be demonstrated on a day to day basis in all that we do.

Main duties of the job

You will act as Personal Assistant to the Senior Sisters/Charge Nurses and deputies, providing effective administrative support, including diary management. The role requires strong verbal, written and IT skills, alongside good organisational and planning abilities.

You will manage correspondence, emails and diaries, organise meetings, take and distribute minutes, and prepare reports and documentation using initiative and sound judgement. You will help maintain ward policy files, update ward information packs, and support the review and prioritisation of Datix incidents.

You will support workforce administration, including maintaining staff records, coordinating annual leave, monitoring sickness absence, supporting return‑to‑work processes, and assisting with PADR, induction, mandatory training and study leave in liaison with Learning and Development.

The role also includes supporting ward staffing by arranging temporary cover, liaising with the Bank Office, analysing rotas, completing e‑rostering to payroll deadlines, producing staffing reports, and liaising with Estates and EBME regarding equipment repairs.

This post is ideal for an experienced administrator who can manage competing priorities in a busy clinical environment. You will be a valued member of the multidisciplinary team, supporting staff, patient safety and effective service delivery.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences.  In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on  09/06/2026