Ward Admin Assistant

Job details

• Job reference: 246353
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 30/06/2026
• Job Type: Administrative Services
• Location: Victoria Hospital
• Employment type: Permanent
• Hours Per Week: 28.80
• Job posted date: 16/06/2026
• Employer (NHS Board): NHS Fife
• Department: Ward Admin (Secretarial Services - Medicine)

An exciting opportunity has arisen to join our Acute Services Medical Directorate as a Ward Administrative Assistant, providing comprehensive administrative and clerical support to our Senior Charge Nurses and their teams.

Responsibilities will include:• Delivering high-quality administrative support • Managing annual leave records & calculations and updating relevant electronic systems with rota and absence information. Working with both decimal and time-based formats for accurate recording• Creating/maintaining electronic databases or other tracking systems, e.g. to monitor attendance or keep accurate records

Essential Requirements:• Educated to Standard Grade level • RSA/SCOTVEC qualification or equivalent, or relevant previous experience • Excellent keyboard skills and proficiency in Microsoft Office • Previous administrative experience • Knowledge of confidentiality, GDPR, and safe handling of information• Ability to work independently and as part of a team with minimal supervision• Strong numeracy, communication, and English language skills

Desirable:• Knowledge and experience of a hospital environment• Familiarity with NHS systems and processes (training will be provided)

If you are highly organised, detail-oriented, and passionate about supporting clinical teams, we would love to hear from you.

Please note this interview process includes a competency test to ensure the candidate has the necessary skills to perform the role.

For more information please contact Kerry Thomson, Admin & Secretarial Services Manager on 01592 643355 ext 21386

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A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.