Urology Rota Coordinator / Team Leader

Job overview

An opportunity has arisen for an enthusiastic and efficient individual to join, Urology Department as our Rota Co-ordinator/ Team Leader. We are looking for an individual who has a strong sense of initiative, excellent team work and the ability to manage a team of staff including managing their performance targets.

The post holder will provide administrative support to the clinical team, including the Service Manager, as well as supervision and leadership to the administration team across the LNWUH NHS trust – regular travel between sites will be a requirement of the role.

The role involves managing consultants, middle grade and junior doctor’s rota facilitating the creation of the weekly job plan.

You will also be managing a small admin team and with responsibilities for managing inpatient and outpatient activities.

The work is varied and challenging, and your role will be crucial in helping to ensure the team’s key performance targets are met through administrative support and processes. You will have experience in effectively implementing and maintaining new systems.

Successful candidates must be able to demonstrate excellent communication, an attention to detail and have a thorough and methodical approach to their workloads. They must possess sound computer skills with an aptitude for learning new systems and databases.

Main duties of the job

• This post is based within the Urology  Department and covers the service Based on Northwick Park
• Work with Service Manager on recruitment and retention of Medical Staff.
• Take a lead role in filling all vacant shifts (including booking locums and re-allocation of staff to cover shortfalls) ensuring there is a weekly contingency plan in place.
• To provide effective management of the medical staff rotas for the surgical specialties.
• To communicate with external agencies arranging robust and effective surgical cover.
• To arrange induction programmes jointly with the post-graduate department and support training and development of medical staff.
• To record and monitor sickness of medical staff and provide reports for the relevant manager so that they can take appropriate action if the individual level falls below an acceptable standard, liaising closely with the Directorate of Human Resources.
• To arrange appropriate cover for all doctors on the rota during periods of leave and sickness.To manage the payments to all locum Doctors via the health roster system.
• To provide day-to-day operational management for the administration team including recruitment, appraisals and continuous professional development for all admin staff.

To view the main responsibility, please see the attached the Job Description and Person Specification

Detailed job description and main responsibilities

• To view the main responsibility, please see the attached the Job Description and Person Specification.