Theatre Equipment Officer

Job overview

Working in collaboration with the Theatre clinical leads and Materials Management Services, the post holder will oversee the efficient and timely coordination of Theatre stock and equipment.

This post will play a key role in ensuring the timely ordering of the right goods at the right price, which are then delivered to the right place at the right time. This will be achieved by working together with customers and service users to understand their equipment needs, and by working with the wider buying team to standardise and rationalise products and ensure that best value for money products are purchased.

This role will require close partnership working with the Clinical Leads for both nursing and anaesthesia across the WCH and CIC sites, helping to address stock shortfalls, Orthopaedic loan kit requirements and all other equipment clashes that are identified.

Main duties of the job

The post holder will:

• Coordinate the ordering, receipt, tracking, and return of surgical loan kits and specialist equipment in line with theatre schedules
• Work closely with theatre teams, clinical staff, and schedulers to ensure all required equipment is available for operating lists
• Liaise with suppliers to arrange timely delivery, resolve discrepancies, and manage returns, credits, and equipment availability
• Monitor and track the movement and location of equipment, maintaining accurate and up-to-date records
• Identify and resolve equipment shortages or conflicts, escalating issues that may impact theatre activity or patient care
• Support stock control processes including ordering, replenishment, stock rotation, and audits
• Assist Procurement and Materials Management teams in sourcing cost-effective equipment and standardising products

We are looking for a candidate who is:

• Highly organised, with the ability to manage and prioritise a varied workload in a fast-paced environment
• Proactive and able to use initiative, identifying and resolving issues before they impact theatre activity
• An excellent communicator, able to work effectively with clinical staff, suppliers, and colleagues at all levels
• Customer-focused, with a professional and responsive approach to supporting theatre teams and stakeholders
• Resilient under pressure, particularly in a time-critical clinical environment

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL).  Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.

Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.