Team Secretary

Job overview

We are looking for a motivated and enthusiastic Team Secretary to join the Community Mental Health Team based at Stewart Lodge, Yeatman Hospital in Sherborne. This is a part-time post for 22.5 hours per week, covering a wide range of secretarial and administrative duties. The post holder will need to have developed IT skills, a working knowledge of Microsoft Office and demonstrable experience of working in an office environment. You will be will be responsible for providing secretarial and administrative support. We are a busy team, and the post holder will be responsible for managing the day-to-day office-based tasks, following processes and procedures including handling phone calls, processing referrals to our systems, booking/arranging appointments for the clinicians, taking minutes when required, dealing with enquiries for the team and audio/copy typing of letters and minutes. We work with vulnerable people so a compassionate telephone manner is essential. Previous NHS experience and experience of using the Rio patient records system will be an advantage. Being adaptive and flexible to the needs of the service and our client group is essential. If you are looking for a change, a challenge and working with a wide variety of professionals, this could be the role for you.

Main duties of the job

• To cover office administration for the North Dorset Locality in all units as and when required.
• To provide secretarial cover for the Clinical Team members which include medical staff.
• To work within Trust policies and procedures.
• Any other duties commensurate with the grade and that may be deemed appropriate.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.