Team Secretary

Job summary

The Southampton Mental Health Liaison Team is aligned to the national Core 24 model, and is developed to meet the HIOW mental health transformation priorities. The admin team provision provides an extended administrative service 7-days a week, 365 days a year across three different shift patterns.

This is an exciting opportunity to join our exceptional Mental Health Liaison Team based at the Princess Anne Hospital, covering the Southampton General Hospital site. This role will include working a varied shift pattern of 7am-3pm, 9am-5pm and 1pm-9pm across a 7-day week, 365 days a year.

The Mental Health Liaison Team is the sub-specialty which provides psychiatric treatment to patients attending general hospitals, whether they attend A&E or are admitted to in-patient wards. Therefore it deals with interface between physical and psychological health and predominantly works to ensure the delivery of safe, client focused care.

The post holder will ideally be a skilled administrator with excellent communication and IT skills.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT.

Main duties of the job

To ensure quality secretarial / administration service is provided to the team.

To take and process telephone enquiries and referrals from University Hospital Southampton NHS Foundation Trust (UHSFT) staff teams, General Practitioners, patients/clients, relatives, other hospitals and agencies.

To be responsible for coordination of meetings including taking minutes in MDTs, Best Interest Meetings/Professional Meetings.

Use a word processing package to produce letters, memorandums, notes, forms, reports and audio typing as required.

To work a variable shift pattern of early (7am-3pm), Day (9am-5pm) and late (1pm-9-pm) across a 7-day rota including weekends and bank holidays.

To cover for other administrators or medical secretary in the team during absences.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Details

• Date posted: 08 June 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year Based on full time hours
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 348-SSW-11432
• Job locations: Princess Anne Hospital, Coxford Road, Southampton, Hampshire, SO16 5YA, United Kingdom

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.