Team Secretary

Job summary

The Southampton Mental Health Liaison Team is a PLAN accredited service and is developed to meet the HIOW mental health transformation priorities. Our service operates at the vital interface between physical and mental health, delivering assessment, support and intervention to patients in acute hospital settings including the Emergency Department and inpatient wards.

This role provides an exciting opportunity to join a well-established, supportive, and forward-thinking team at a time of continued service development aligned to the national Core 24 model.

The role sits within our busy and supportive Mental Health Liaison Team, working across the Southampton General Hospital site. Please see below for further information on this role:

Team Secretary (Shift-Based Role)

• Provides administrative support to the wider multidisciplinary team
• 7-day rota, including weekends and bank holidays
• Shifts include; early, day, and late (between 07:00--21:00).

Main duties of the job

• To ensure quality secretarial / administration service is provided to the team and/or senior clinical colleagues
• To take and process telephone enquiries and referrals from University Hospital Southampton NHS Foundation Trust (UHSFT) staff teams, General Practitioners, patients/clients, relatives, other hospitals and agencies.
• To support with the booking of appointments and diary co-ordination
• To be responsible for coordination of meetings including taking minutes in MDTs, Best Interest Meetings/Professional Meetings.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Details

• Date posted: 27 July 2026
• Pay scheme: Agenda for change
• Band: Band 3
• Salary: £25,760 to £27,476 a year Based on full time hours
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 348-SSW-11996
• Job locations: Princess Anne Hospital, Coxford Road, Southampton, Hampshire, SO16 5YA, United Kingdom

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.