Job overview
An exciting opportunity has arisen for an experienced, self-motivated, flexible, and enthusiastic Team Secretary to join the admin team within the Bolton CAMHS Service.
You will provide secretarial support to the Bolton CAMHS clinical team which includes the senior leadership team, providing a full, comprehensive and confidential secretarial service to those, based on the Bolton CAMHS site.
Main duties of the job
You will support the clinical members of the team with a variety of administrative tasks to ensure the smooth running of the service and the best possible experience for children, young people and their families and carers.
The post holder will support coordination of clinical activity including managing referrals and appointments; will be responsible for the full secretarial service including typing of letters and reports; and will support the maintenance of complete and accurate patient records. Will undertake general office duties including typing of minutes, reports, other correspondence, actioning any requirements identified within the typing, diary management and dealing with telephone enquiries from both internal and external agencies. And will have good organisational, communication and interpersonal skills and be hard working, conscientious and committed.
In order to meet the needs of the Trust, you may be required from time to time to work outside of your normal geographical area of work. The Trust reserves the right to change your normal area of work to any other location within the Trust.
Detailed job description and main responsibilities
Please see full Job description and Person Specification attached to this vacancy.
Staff benefits
- Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person specification
Skills
Essential
- Ability to type using word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use ones own initiative and prioritise workload
Desirable
- Able to take meeting minutes
Knowledge
Essential
- An awareness of policies & procedures in relation to confidentiality, information sharing, and child protection
Experience
Essential
- Experience of dealing with a range of people over the phone and face to face
- Experience of summarising and note taking in order to capture the main points of a discussion/informal meeting
- Experience of carrying out administrative duties to complete a piece of work in a methodical, efficient and timely manner to meet a set deadline
Desirable
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of using an EPR system
Education/Qualifications
Essential
- Educated to Administration NVQ Level 2 or relevant administration xperience
Desirable
- ECDL or equivalent IT qualification or experience
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Applying for this NHS job
This advert is for Team Secretary with Greater Manchester Mental Health NHS Foundation Trust in Manchester, North West, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum pro rata. The contract type is Fixed term: 9 months (Maternity Leave cover). The application deadline is 26 Jun 2026.
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