Job summary
South West Yorkshire Partnership NHS Foundation Trust is currently recruiting for a Team Secretary for the Home Treatment Team (Kirklees OPS) based at Folly Hall Mill, Huddersfield
The service provides short-term intensive treatment and support to those service users experiencing the onset or relapse of severe mental distress where a breakdown in normal coping mechanisms or a change in circumstances necessitates a rapid, flexible and intensive approach. This service is available to those individuals whose mental health needs are associated with older age.
The applicants will be required to work as part of a team in a very busy office providing support to the Team Manager and the community nurses within the Mental Health Service for Kirklees.
We are looking for a team member who is self motivated, friendly and flexible in their approach with good communication skills and attention to detail.
As the post requires working for a large team, the applicant must be able to work accurately to deadlines, sometimes under pressure, use their own initiative, prioritise workload and have excellent time management skills.
Duties will be varied and will include working in Microsoft Office, arranging meetings, diary work, typing, producing excel spreadsheets and power point presentations, minute taking and dealing with telephone calls and visitors to the department. For any further information please contact Charlotte Kelly on 01484 343152
Main duties of the job
The post holder will be responsible for:
Typing, printing and scanning of documents.
Booking of interpreters.
Attending various meetings and taking the minutes, following up with sending out of minutes.
Actioning referrals and entering the details onto SystmOne.
Preparing letters from clinicians to include appointments, appointment letters and discharges.
Maintaining the team diary.
Responding to emails and either replying or forwarding to relevant member of the team to action.
All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.
At the time of advertising, this role does not meet the minimum requirements (salary threshold or occupational requirements) set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, unfortunately we are unable to sponsor anyone on a visa for this role at this moment in time.
We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.
About us
We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.
Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.
We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.
Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.
Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.
We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.
Details
- Date posted: 23 July 2026
- Pay scheme: Agenda for change
- Band: Band 3
- Salary: £25,760 to £27,476 a year Pro Rata
- Contract: Permanent
- Working pattern: Part-time, Flexible working
- Reference number: C9378-CK2523
- Job locations: Home Treatment Team (Kirklees OPS), 2nd Floor Small Mill, Folly Hall Mills, St Thomas Road, Huddersfield, HD1 3LT, United Kingdom
Job responsibilities
JOB SUMMARY
Service user contact referred to in this Job description will only apply when working within a clinical area.
The post-holder will:
Under the supervison / direction of the Line Manager / Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secreterial / Administrative service to clinical/support services, in an efficient and confidential manner.
Provide services within well-established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.
Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.
May work within clinical environments where conflict resolution may be required.
Act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc.
Work flexibly to meet the needs of the service.
Develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.
Work with sensitivity and have a good understanding of the service provision and issues experienced by its users.
Prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Line Manager.
Work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times.
Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties.
Ensure the service experienced is positive and service user confidentiality is maintained at all times. Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values.
For full job description, please see attached supporting documents.
We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. Over reliance on AI-generated content in application forms is strongly discouraged and we will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.
Person specification
Training
Essential
- Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
- Must be willing/able to undergo job development and training and maintain skills.
Experience
Essential
- Recent Secretarial/administrative experience.
- Copy /audio typing if applicable to role.
- Note/minute taking.
- In using email, maintaining and updating paper and electronic diaries, arranging meetings.
- In using Microsoft Word and other Microsoft applications, e.g. Excel, Outlook , PowerPoint etc.
- In working as an effective team member with minimum supervision.
- In working in a busy environment with competing demands.
- Understanding of the need to maintain strict confidentiality.
- In using a degree of initiative.
- in organising and prioritising own tasks in order to meet deadlines.
Desirable
- In working in a caring environment.
- In dealing with the public.
- Of NHS software programme.
- Leadership skills.
- Customer Care skills.
- Excellent IT skills.
Qualifications
Essential
- Must be appropriate to the role:
- NVQ level 3 or RSA III or OCR III (or equivalent level of qualification in related subject eg business admin, typing/word processing, customer services).
- Or, be able to demonstrate competency at level 3.
Desirable
- Willingness to undertake further study/development.
Personal Attributes
Essential
- Ability to be flexible to meet the demands of the post.
- Responsive attitude and approach.
- Dress appropriately for the environment.
- Ability to travel around the Trust as appropriate to role.
Physical Attributes
Essential
- A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
- Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Special Knowledge & Skills
Essential
- Good written communication skills, with the ability to deal with and prepare routine written correspondence.
- Good verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages.
- In decision-making and prioritisation.
- Knowledge of Data Protection Act.
- Customer care skills.
- Good interpersonal skills.
- Diversity/Cultural understanding.
- Resilience to pressure and exposure to emotional, distressing situations.
- Non-judgemental, empathetic manner.
- Able to use observation skills to identify potential risks and act appropriately.
- Demonstrates Trust Values.
- Able to fulfil the requirements of the Trusts value based induction.
Desirable
- Knowledge of information governance.
- Problem solving skills.
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This advert is for Team Secretary with South West Yorkshire Partnership NHS Foundation Trust in Wakefield, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 to £27,476 a year. The contract type is Permanent. The application deadline is 06 Aug 2026.
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