Team Secretary - Cardiac Rehabilitation Service

Job details

• Job reference: 242143
• Salary: Band 3 (£29,103 - £31,409)
• Job closing date: 19/07/2026
• Job Type: Administrative Services
• Location: Glasgow Royal Infirmary/Stobhill Hospital
• Employment type: Permanent
• Hours Per Week: 22
• Job posted date: 26/03/2026
• Employer (NHS Board): NHS Greater Glasgow & Clyde
• Department: Cardiac Rehabilitation Service

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

No Band 2 roles are eligible for sponsorship under the Skilled Worker visa or Heath and Care Worker visa. routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde (NHSGGC) cannot provide a Certificate of Sponsorship (CoS) for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.

We are looking for an organised, reliable and motivated person to join our administrative team supporting the Cardiac Rehabilitation Service. This role provides vital secretarial and administrative support to the clinical team, ensuring high quality, patient centred care is delivered efficiently.

We provide holistic, person-centred care to enable individuals with heart disease to improve health outcomes, quality of life and reduce unnecessary admissions to hospital. This is achieved through timely outpatient assessments and rehabilitation programmes focusing on self-management of long term conditions through partnership working across the health and social care community.

Duration, Location, and Working Pattern:

• The post will be based within the North Sector at Stobhill Hospital, however as we are a board wide service, there will be a need to provide remote secretarial cover across Greater Glasgow and Clyde Cardiac Rehabilitation service
• This is a permanent 22 hour per week post working Monday to Thursday
• Please note the salary is Pro Rata for part time hours

Key responsibilities:

• The successful candidate is expected to learn quickly, be able to prioritise and manage their workload in a timely and efficient manner, to meet the demands presented daily by the multidisciplinary team members
• You will be part of a small admin team who covers all secretarial and admin duties for a busy Cardiac Rehabilitation Service

Knowledge, training, qualifications and/or experience required to do the job:

You must have a high level of computer literacy and some knowledge of electronic patient management systems would be advantageous. You must demonstrate sensitivity, diplomacy and excellent interpersonal skills

• HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience
• Proficient in use of software systems including Microsoft Office Packages
• Advanced keyboard skills
• Knowledge of medical terminology
• Excellent organisational and communication skills
• Excellent verbal and interpersonal skills, with the ability to work under pressure in the face of competing demands

Excellent organisational and communication skills

Excellent verbal and interpersonal skills, with the ability to work under pressure in the face of competing demands

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested?

If you would like to find out more, we would love to hear from you.

For an informal discussion, please contact:Gillian Armstrong, gillian.armstrong6@nhs.scot, 0141 201 6678

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.

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From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

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