Team Administrator

Job overview

We are looking for a friendly and experienced administrator to join our busy team based at St Ann's Hospital.

The Home Treatment Team  provides intensive short-term support to people experiencing a mental health crisis, helping them receive care and treatment safely at home instead of being admitted to hospital.

The post holder will work with the team to provide administrative support in  managing referrals and discharges, coordinating appointments, maintaining confidential patient records, handling clinical correspondence, minute taking  and supporting effective communication between healthcare professionals, patients, and external agencies.

This post is part-time 22.5 hours per week, working a pattern of Wednesday, Thursday, Friday each week, and in return we can offer an office with a sea view and a friendly supportive team.

Please note visa sponsorship for this role is unfortunately not available. Please ensure you hold valid right to work in the UK and will not require sponsorship if successful.

Driving is essential for this role. You will be required to have a full and valid UK driving licence and to travel using own vehicle on Trust business.

Main duties of the job

To provide full administrative support to the Home Treatment Team in an efficient and professional manner

Data entry on patient electronic records including referrals, appointment and uploading clinical documentation.

Administration of clinical documentation - including clinic letters and discharge summaries.

To assist the Team Leads with the administration of the Health Roster

You will have good customer care communication skills, an excellent telephone manner, attention to detail,  and previous experience working in a busy office environment. You must be able to work accurately under pressure, prioritise tasks, whilst remaining calm and courteous and be able to work well as part of a team.

There may be a requirement to travel to other locations if needed.

Employment in this post requires a Standard Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of.  Applicants who subscribe to the DBS update service can present a valid DBS certificate instead of requiring a new check.

Detailed job description and main responsibilities

For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that using AI can be a useful and supportive tool when completing your application.  However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidate’s individuality, and it becomes much harder to get a sense of who you are and your authentic experience.  If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety.  If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact [email protected]