Job overview
Are you looking for a role where every day brings new challenges and the opportunity to change the lives of people in Sussex? Now is the perfect time to be part of our Brighton West Community Team.
This is more that just a job- it’s a chance to be part of a service aiming to support patients in their own home, rather than being admitted to a hospital.
The administrator role is a essential role, ensuring the resources are available for the clinicians to carry out their role, and supporting with administrative tasks.
Please note that this Band 3 role is full time but i will consider part time hours/ job share
Please also note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
Skilled Worker visa: going rates for eligible occupation codes - GOV.UK
Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK
Main duties of the job
- a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint. c) Maintain and update IT and Maintenance data bases with any Team issues. d) Keeping office systems up-to-date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team. e) Helping with meetings organised within the Team and writing up the notes. . f) Receive and sort internal and external mail and deal with each appropriately.
Detailed job description and main responsibilities
For further information regarding this position, please see attached the Job Description and Person Specification.
Person specification
Skills
Essential
- Able to use time effectively and prioritise work through good organisational skills
- Able to use recognised IT packages e.g. Microsoft Office including Excel, and able to use of IT systems and keyboard skills including accurate data recording skills
- Able to communicate effectively with patients, carers and health and care specialist services and colleagues
Experience
Essential
- Recent secretarial or administrative experience
- Experience of data inputting, databases, spreadsheets
- Experience of providing administration support within a healthcare/social care setting
- Experience of using SystmOne
- Experience of using ERS
- Meeting administration and minute taking - good keyboard skills in order to write clear, concise and grammatically accurate meeting minutes and patient notes
- Handling personally or commercially sensitive patient medical information, and corporate governance
- Clinic administration, booking/cancelling patients, and referrals
- Working as part of a team, providing admin support to clinical and managerial colleagues
- Ability to discuss sensitive medical issues with tact and discretion, and explain administrative procedures in a clear, concise way
Desirable
- Experience of ordering supplies and maintaining stock
- Advanced skills in using Microsoft Office software to create attractive and well laid-out documents and presentations
Qualifications
Essential
- General standard of education to GSCE level or equivalent
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Applying for this NHS job
This advert is for Team Administrator (full time/ part time/ job share) with Sussex Community NHS Foundation Trust in Brighton, South East, England. It is listed as a Administrative and IT role. The advertised salary is £25,760 - £27,476 per annum pro rata. The contract type is Permanent: full time/ part time/ job share. The application deadline is 30 Jul 2026.
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