Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
7 listedRequirements the employer expects applicants to meet.
- Knowledge
Good command and understanding of English, punctuation and grammar
- Knowledge
Excellent verbal and written communication skills
- Knowledge
Excellent and accurate attention to detail
- Knowledge
Good computer skills with working knowledge of Microsoft Office including Word, Excel, Outlook/Diary management
- Experience
Previous experience of dealing with members of the public
- Experience
Experience of using own initiative, prioritising workload and utilising organisational skills
- Qualifications
GCSE English and Maths at Grade C or above
Desirable
7 listedAdditional qualities the employer would prefer.
- Knowledge
Knowledge of NHS systems
- Experience
Previous experience working in a busy office
- Experience
Previous medical secretary/hospital/NHS service experience
- Experience
Experience of data entry, maintaining databases and data validation of electronic records
- Experience
Working experience of TRAK/EPR/PACS/Infoflex
- Qualifications
Typewriting / word processing RSA Level 3 or equivalent practical experience
- Qualifications
NVQ in Administration level 3 computer literate in Microsoft Office packages
Job overview
Band 3 Upper GI Surgical Secretary
An exciting opportunity has arisen for an experienced medical secretary to join our team as a medical secretary within the Upper GI surgery department. You will work alongside the existing administrative team to provide comprehensive and efficient secretarial support.
We are looking for enthusiastic and motivated individuals who can manage the fluctuating demands of a busy Consultant Surgeon. You will need to be flexible and have excellent organisational and communication skills. The ability to work under pressure and effectively prioritise your own workload is essential. You must have the ability to multi-task and work in a busy, ever changing environment.
You will be able to work on your own initiative as well as within a team with well developed communication and interpersonal skills
Additional working pattern details: Monday to Friday
Main duties of the job
As a surgical secretary, you will provide a comprehensive secretarial service to our consultant surgeons. This includes, but is not limited to, diary management, correspondence, referrals, phone calls, email management and general day-to-day office administration. The ideal candidate needs to have a high level of attention to detail and be able to work well under time constraints to ensure that local and national targets are met with regards to patient pathways.
You will be the first point of contact for patients, our multi-professional colleagues and outside sources with queries and you will need to exercise initiative and judgment when dealing with these enquiries to ensure they are dealt with efficiently and appropriately. These contacts are made in a variety of ways therefore excellent communication skills on all levels are essential.
You will also be responsible for managing and overseeing the elective surgery waiting list as well as planning and co-ordinating surgical admissions for our patients.
As part of the secretarial service, you will be required to touch type from audio dictation a variety of documents. The role requires a certain level of understanding of medical terminology.
As a secretary you will be dealing with a lot of confidential and sensitive information and our ideal candidate will understand the importance of maintaining confidentiality when dealing with personal information.
Detailed job description and main responsibilities
Please reference the attached Job Description and Person Specification for further information regarding this role.
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Applying for this NHS job
This advert is for Surgical Secretary - Upper GI Surgery, Band 3 with Gloucestershire Hospitals NHS Foundation Trust in Gloucester, England. It is listed as a Secretary role. The advertised salary is £25760.00 to £27476.00. The contract type is Permanent. The application deadline is 10 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (27 Aug 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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