Job overview
As a Team Coordinator, you will provide a comprehensive, efficient and effective administrative and secretarial support service to multidisciplinary teams. You will oversee day-to-day administrative processes, supervise administrative staff, coordinate workloads and support service delivery, ensuring high standards of customer service, communication and operational efficiency are maintained throughout the service.
Main duties of the job
The post holder will coordinate and supervise administrative support services, manage workloads, provide day-to-day support to administrative staff, organise meetings and produce minutes, maintain records and information systems, prepare reports and statistics, support managers and clinical teams, and ensure administrative processes are delivered efficiently, accurately and in line with Trust policies and procedures. The role requires excellent organisational, communication and leadership skills, with the ability to prioritise competing demands and maintain effective working relationships across a range of services and professional groups.
Detailed job description and main responsibilities
We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.
All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypft@nhs.net Attached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.
If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.
To find out more about the key responsibilities and the specific skills and experience you’ll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.
So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.
Person specification
Skills
Essential
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Ability to prioritise and manage a demanding workload.
- Effective problem-solving and decision-making skills.
- Ability to supervise and support staff.
- Excellent Microsoft Office skills, including Word, Excel, Outlook and Teams.
- Accurate minute taking and report writing skills.
- Strong customer service skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Knowledge
Essential
- Good knowledge of administrative and office management processes.
- Excellent understanding of Microsoft Office applications and electronic systems.
- Knowledge of diary management and meeting coordination.
- Understanding of Information Governance, confidentiality and data protection requirements.
- Knowledge of staff supervision and workload management.
- Understanding of health and safety responsibilities within the workplace.
Desirable
- Awareness of NHS services and healthcare environments
- Awareness of mental health services and terminology
Experience
Essential
- Significant administrative and secretarial experience.
- Experience of supervising or managing staff.
- Experience of working within a busy office environment.
- Experience of arranging meetings, preparing agendas and taking minutes.
- Experience of producing reports, statistics and management information.
- Experience of managing competing priorities and meeting deadlines.
- Experience of dealing with members of the public and a range of stakeholders.
- Experience of working collaboratively within multidisciplinary teams
Values Based
Desirable
- 1. Tell us about a time when you spotted something small going wrong and did something to stop it becoming a bigger issue
- 2. Tell us about a time when you realised a colleague or someone you know needed a bit of support and you offered to help.
- 3. Tell us about a time when you showed someone kindness or understanding.
Qualifications
Essential
- GCSE English and Maths (or equivalent).
- RSA III Word Processing, NVQ Level 4 in Administration, or equivalent experience.
- Evidence of ongoing professional development.
Desirable
- ILM Level 3 or equivalent leadership qualification
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Applying for this NHS job
This advert is for Support Service Team Coordinator with Leeds and York Partnership NHS Foundation Trust in Mill Lodge. It is listed as a Administrative and IT role. The advertised salary is £28,392 - £31,157 pa pro rata. The contract type is Permanent. The application deadline is 26 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (12 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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