Job requirements
Essential
18 listedRequirements the employer expects applicants to meet.
- Essential qualifications
Good level of general education
- Essential qualifications
RSA 3 / NVQ3 or equivalent, e.g. Information technology qualification, or training or relevant business or administration qualification
- Knowledge, Skills, Training and Experience
Working experience of Microsoft software.
- Knowledge, Skills, Training and Experience
Producing high quality reports and documents using the necessary Microsoft Office Suite applications (Excel, PowerPoint, Word and Outlook).
- Knowledge, Skills, Training and Experience
Minute and note taking experience
- Knowledge, Skills, Training and Experience
Demonstrative experience working within an administrative role.
- Knowledge, Skills, Training and Experience
Sound knowledge of office procedures, systems and practices.
- Knowledge, Skills, Training and Experience
Organisational skills
- Knowledge, Skills, Training and Experience
Good verbal and written skills
- Knowledge, Skills, Training and Experience
Ability to communicate and liaise effectively with a diverse range of people, including managers, staff partners, other organisations and individuals
- Knowledge, Skills, Training and Experience
Ability to prioritise workload effectively
- Knowledge, Skills, Training and Experience
Excellent spelling, grammatical, composition and numeracy skills
- Knowledge, Skills, Training and Experience
Excellent keyboard skills
- Knowledge, Skills, Training and Experience
Planning and organisational skills to prioritise and manage own workload, working independently as required.
- Knowledge, Skills, Training and Experience
Audio typing experience / qualification
- Knowledge, Skills, Training and Experience
Ability to work flexibly
- Knowledge, Skills, Training and Experience
Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Knowledge, Skills, Training and Experience
Willing to carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies
Desirable
5 listedAdditional qualities the employer would prefer.
- Essential qualifications
ECDL qualification
- Essential qualifications
AMSPAR qualification
- Knowledge, Skills, Training and Experience
NHS or healthcare experience or experience of working in public sector
- Knowledge, Skills, Training and Experience
Experience of using an electronic patient appointment and record system
- Knowledge, Skills, Training and Experience
Ability to analyse large sources of data and produce into meaningful information, graphs and charts.
Job overview
We are seeking a highly motivated and enthusiastic Support Secretary who can provide excellent secretarial and administration skills to join our dedicated Secretarial Team within the Community Paediatric Service.
The role involves supporting a team of Consultants and other health professionals. You should have excellent audio typing skills and experience (preferably within an NHS setting) and be computer literate with a broad experience of Microsoft Office packages. You will need to be highly organised with a flexible approach to your work and have excellent communication and team working skills. You will need to be self-motivated to manage your own working time effectively.
Main duties of the job
To provide professional, comprehensive and confidential administrative support to the relevant health professionals and their team. This includes typing and formatting of correspondence, clinical letters, reports and policies from handwritten, dictated, paper, or electronic information in line with Trust corporate guidelines. To work collaboratively with other administrative colleagues and support staff.
Audio-typing, copy typing and formatting of clinical letters and reports where follow up actions as required. appropriate; meeting timescales as directed by your line manager. To take minutes of meetings, type and distribute to all members of staff Word processing, which may include letter, memos, notes, record cards, messages and email communication. Collate, provide, receive and appropriately store (manually and electronically) sensitive and confidential information, Maintain administrative systems set up in team offices to ensure an organised and efficient working environment for staff. Responsible for assisting with the booking of team training and responsible for maintaining local training records Undertake reception duties if required. To attend meetings, training and briefing sessions appropriate to either your job specific role or, as a staff member of the Trust.
Detailed job description and main responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
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Applying for this NHS job
This advert is for Support Secretary with Northern Care Alliance NHS Foundation Trust in Salford, England. It is listed as a Band 3 Medical secretary role. The advertised salary is £25,760 - £27,476 pro rata, per annum. The contract type is Permanent. The application deadline is 18 Oct 2026.
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