Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
17 listedRequirements the employer expects applicants to meet.
- Skills
Competently communicates professionally and effectively with all levels of staff both verbally and in writing
- Skills
Proficient in use of Microsoft office applications.
- Skills
Experienced in planning and organising and prioritise own workload.
- Skills
Flexible approach to work and adaptable to changing service demands.
- Skills
Excellent organisational skills.
- Knowledge
Evidence of Continual Personal development
- Knowledge
Ability to deal with sensitive information
- Experience
Knowledge of a range of administrative processes.
- Experience
Experience of working in a busy office environment.
- Qualifications
NVQ Business Administration L3 or equivalent experience.
- Qualifications
RSA /OCR level 2 or equivalent experience (must be a proficient user of Microsoft word.
- Qualifications
IT related qualification CLAIT plus /ECDL or equivalent.
- Personal Qualities
Team player.
- Personal Qualities
Approachable /Friendly Confident manner.
- Personal Qualities
Reliable.
- Personal Qualities
Develops own practice through reflection and learning.
- Personal Qualities
Empathetic.
Desirable
7 listedAdditional qualities the employer would prefer.
- Skills
Minute-taking skills
- Knowledge
Knowledge of NHS Organisations
- Knowledge
Medical terminology.
- Experience
Experience of working within the NHS.
- Qualifications
AMSPAR – City & Guilds L3.
- Qualifications
NVQ Customer Service L3
- Other Relevant Requirements
Welsh Speaking.
Job overview
We are looking to appoint an enthusiastic, self-motivated and experienced secretary in our Vascular Department to provide comprehensive secretarial support within the department.
It is essential that applicants have previous NHS experience and possess a high level of audio typing skills. You should hold a Medical Secretarial Qualification (or have equivalent previous experience) and are qualified to a minimum of RSA Stage 2 (or equivalent).
The successful applicant will be able be able to work as part of a team while managing their own independent workload and competing priorities. The post holder will have a good understanding of Referral to Treatment (RTT) pathways and the ability to maintain good and reliable records.
Main duties of the job
To support the co-ordination of the administration arrangements to provide a high quality supportive secretarial service to the consultant, medical and nursing team. To work independently and be accountable for organising/prioritising own workload to ensure deadlines are achieved. To support the facilitation of the patients along a defined pathway.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Detailed job description and main responsibilities
The post holder will be a key member of the Medical secretary team providing an accurate and confidential administration service to the Clinical Specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and processes, supporting diary management, workload and co-ordination of appointments and admissions related information for patients and carers.
The post holder will have good accurate typing skills, and will ensure that the speciality maintains efficient filing and recording of information systems. Will plan and organise own time, adjusting clinic appointments for patients ensuring notes are ready for clinics as necessary.
The post holder will monitor and review any patient forms /details and items pending further action, chase outstanding responses and information. The post holder will provide information and advice to patients and relatives about admissions and appointments.
The post holder will process documents accurately and efficiently using digital dictation, analogue dictation and as directed by the clinician and will demonstrate self-directed development and practice of patient administrative systems, whilst undertaking tasks that will require individual to exercise judgement and expertise.
Performing, administrative tasks the post holder will have the responsibility for safe use of equipment and resources used by self or others (e.g. will report any defects in equipment through the IT Helpdesk Service).
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Applicant requirements
Welsh language skills are desirable
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Applying for this NHS job
This advert is for Support Medical Secretary with Betsi Cadwaladr University Health Board in Wrexham, Wales. It is listed as a Band 3 Medical secretary role. The advertised salary is £26,813 - £27,890 per annum, pro rata. The contract type is Permanent. The application deadline is 13 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (27 Aug 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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