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Job overview
We are seeking an enthusiastic, motivated individual to join our secretarial team within the Diabetes and Endocrinology team. The role provides a link between the Trust, the patient and their GP for patients/carers and other healthcare professionals. You will provide a comprehensive, efficient and responsive secretarial service to the medical staff and their teams.
Main duties of the job
The successful candidate will be required to provide comprehensive secretarial support to the service,
You will need to have the ability to work both independently and as part of a team whilst maintaining a high standard of work. The ability to prioritise your workload and to know when to escalate issues is essential. You will need to be able to liaise with staff throughout the Trust at all levels including Consultants, Management, Nursing staff, GP’s, patients and patient relatives, dealing effectively and efficiently with their enquiries.
To be successful in your application you will need to have a good standard of education, experience of an office based role, excellent verbal, written communication and typing skills and a clear understanding of patient confidentiality.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Experience
Essential
- Relevant Support Secretarial experience
- Previous NHS experience
- Experience of using Microsoft Packages, including Word, Excel, Outlook (e-mail and calendars)
- Knowledge and Use of databases
- Experience of using audio systems
Desirable
- Experience of a multi-disciplinary environment
- Experience of using G2 - digital dictation system
Qualifications
Essential
- GCSEs in Maths and English Language Grade C/4 or above or equivalent
- OCR II or equivalent Word processing Audio Typing Skills
Desirable
- ECDL or equivalent.
- Qualification in Office Practice
- Any qualification related to a Support Medical Secretarial Post
Further Training
Essential
- Willingness to undertake training as required for the role
Desirable
- Note taking
Special Skills/Aptitudes
Essential
- Medical Terminology
- Ability to communicate with a range of people including medical staff, other health care professionals, patients and relatives
- Ability to prioritise own workload
- Ability to use own initiative
- Ability to work under pressure
- Team player
Desirable
- Office Practice Skills
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Applying for this NHS job
This advert is for Support Medical Secretary with Sheffield Teaching Hospitals NHS Foundation Trust in Sheffield, North East and Yorkshire, England. It is listed as a Band 3 Administrative and IT role. The advertised salary is £25,760 - £27,476 pa/pro rata for part time staff. The contract type is Permanent. The application deadline is 29 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (20 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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