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Job requirements
Requirements from the employer’s person specification. These describe the role, not your personal match.
Essential
23 listedRequirements the employer expects applicants to meet.
- Experience
Relevant Support Secretarial experience
- Experience
NHS experience or public sector experience
- Experience
Experience of using Microsoft Packages, including word, Excel, Outlook (e-mail and calendars)
- Experience
Knowledge and Use of databases
- Experience
Experience of using audio systems
- Experience
Experience of working with confidentiality issues
- Other Factors
Conscientious and methodical worker
- Other Factors
Tactful and understanding manner
- Other Factors
Flexible to meet the needs of the service
- Other Factors
Good telephone manner
- Other Factors
Excellent customer service skills
- Other Factors
Must demonstrate an understanding of confidentiality
- Other Factors
Ability to work well within a team and be flexible in working practices
- Qualifications
Educated to GCSE (or equivalent) Standard including English Grade 4/C or above or equivalent experience / able to demonstrate the competencies required to carry out this role.
- Qualifications
Audio Typing experience
- Further Training
A willingness to undertake further training as required for the role
- Special Skills/Aptitudes
Medical Terminology
- Special Skills/Aptitudes
Ability to communicate with a range of people including medical staff, other health care professionals, patients and relatives
- Special Skills/Aptitudes
Ability to prioritise own workload
- Special Skills/Aptitudes
Ability to use own initiative
- Special Skills/Aptitudes
Ability to work under pressure
- Special Skills/Aptitudes
Team player
- Special Skills/Aptitudes
Neat, accurate and methodical working procedures
Desirable
8 listedAdditional qualities the employer would prefer.
- Experience
Experience of a multi-disciplinary environment
- Experience
Experience of using G2 - digital dictation system
- Qualifications
Qualification in Office Practice
- Qualifications
ECDL
- Qualifications
Any qualification related to a Support Medical Secretarial Post
- Qualifications
RSA II/ OCR II Word/ Text Processing – or equivalent
- Further Training
Note Taking
- Special Skills/Aptitudes
Office practice skills
Job overview
An exciting opportunity has arisen for a Support Medical Secretary to join the Thoracic Surgery Department at Sheffield Teaching Hospitals. This role is pivotal in enabling the Directorate to provide a high-quality, comprehensive and professional administrative service to patients, relatives, carers and other internal and external stakeholders.
Cardiothoracic Service is based at both Northern General Hospital and Royal Hallamshire Hospital and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire, serving a population in excess of 2.2 million people. The fundamental goal of the department is to improve the quality of care offered to thoracic patients so that they can live as productive and independent a life as possible.
This role is offered on a 12-month fixed-term basis to address current operational pressures, improve administrative support across patient pathways, and provide flexibility to align future administrative structures with planned service expansion and consultant workforce growth.
Main duties of the job
You will be working on varied roles but your main duties include the following:
Type patient letters relating to clinic appointments, test results, referrals, discharge summaries from digital audio dictation, long hand, or verbal dictation. Aiming towards turning typing around in 48 hours.
Cover the medical secretaries absences (sickness and annual leave) taking telephone messages and undertaking any urgent typing and tasks for the consultant and team.
To assist the medical secretaries in managing patients through their 31/62 cancer pathway and 18 week pathway. To validate pathways and amend them on ConnectEPR when typing. To escalate any possible breaches to Line Managers.
Assisting medical secretaries in the management of in-patient waiting lists ensuring that Trust and National waiting list policies and procedures are adhered to, tracking the patients through their cancer pathway and 18 week pathway for their in-patient stay.
Management of patient investigations using Trust computer systems.
Dealing with telephone queries from patients/other healthcare workers.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
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Applying for this NHS job
This advert is for Support Medical Secretary with Sheffield Teaching Hospitals NHS Foundation Trust in Sheffield, England. It is listed as a Band 3 Medical secretary role. The advertised salary is £25,760 - £27,476 pa/pro rata for part time staff. The contract type is Fixed term: 12 months (All existing NHS staff will only be considered on a secondment basis.). The application deadline is 14 Sep 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (01 Sep 2026) to decide whether this role fits your current NHSjob search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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