Sterile Services Administrator - Peterborough

Job overview

The Sterile Services Administrator will support the Quality Assurance Manager & Sterile Services Manager in the provision and development of a professional Sterile Service to the Trust and its customers. Provide a full range of administrative duties in all aspects of the sterile process, procedures and departmental accreditation.  This role requires good communication skills as the post holder will provide a customer focused service to staff, managers, external customers and suppliers.

**If you are and overseas candidate wishing to apply and would require sponsorship, you can determine the likelihood of obtaining a CoS for this post by assessing your circumstances against criteria specified on the gov.uk website**

Main duties of the job

Covering a range of administrative and reception duties in the Sterile Services department .

Assisting and supporting the management team & supervisors in the upkeep of quality documentation and administrative duties.

Detailed job description and main responsibilities

• To be the Sterile Services receptionist recording telephone enquiries

• Co-ordinate visitors to the department and assist there compliance with the Trusts security policies
• Typing and editing (QMS) documents / forms and following audits

• Arrange with Estates for department repairs

• Assist in the preparation for meetings, booking SSD rooms, attendees’ type and issue agenda, take and manage minutes and actions of the meetings.
• To assist the QA Manager/Manager to schedule internal and external sub-contractors for the regular calibration, validation tests and servicing of the Sterile Services decontamination equipment, report faulty equipment and track repairs.
• Maintain monthly KPI spreadsheets for input of information, maintaining accuracy and high standards of presentation.

• Maintain and update databases and spreadsheets relevant to the Sterile Services Department including major incident contact list using word, excel access

• Provide when requested Sterile Services production, staffing and capacity figures.
• Amend product specification check sheets on the Sterile Services tracking system and extract reports.
• To issue invoices on a monthly bases using the Sterile Instrument Tracking System.
• Maintain staff records including training, staff development and attendance.
• Maintain personnel on internal computer software systems (users and SSD staff)

• Maintain departmental policies and procedures that require periodic review, with direction from the QA Manager/ SSD Manager
• Assist with the raising of orders. Assist with product searches for cost comparison improvements.

• Ensure all new staff receives the Sterile Service Department induction pack and maintain the new starter induction record.
• Use the Health Roster software to create and update staff rotas.
• Complete departmental incidents using the Datix Trust system.
• Maintain Sterile Service action plans.
• Undertake any other relevant duties when required by the Quality Assurance Manager & SSD Manager.
• Provide guidance to Sterile Services staff on administration procedures, IT systems, software and email etc.
• Assist the Sterile Service management in the application of projects related to Sterile Services.
• Comply with data protection by following Trust policies in relation to IT equipment etc.