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Job overview
Ensure high-quality maintenance of study documentation across the trial lifecycle, including amendments, annual reports, monitoring follow-up, close-out, and archiving. Keeps an accurate database of HTU trials, timelines of trial approval by HTU TSC, time to securing slots from OUH R+D, time to first patient first visit, total recruitment, time of study closure. Support and lead a team that is administrates monthly HTU Trial Steering Committee (TSC) Meeting preparing agenda items, ensuring meetings are quorate, taking minutes, ensuring actions are completed. Support oversight and continued improvement of QMS processes, including controlled documents, protocol, amendments, training records, and CAPA tracking. Ensure accurate data reporting, and document tracking through established systems, including trial databases and central trackers. Maintain inventories, dashboards, and oversight tools to support operational performance reporting. Handle confidential and sensitive information appropriately, adhering to information governance standards
This is not an exhaustive description of the role; please refer to the full job description for complete details.
Main duties of the job
This is not an exhaustive description of the role; please refer to the full job description for complete details.
Detailed job description and main responsibilities
The Senior Trial Administrator will provide advanced administrative oversight and coordination across a portfolio of Haematology clinical trials within the Haematology Trials Unit (HTU). Building on the Band 5 Trial Administrator role, the Senior Trial Administrator will lead set up related activities of Haematology Clinical Trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies, and sponsor expectations.
The post holder will act as a senior point of contact for consultants, research nurses, data teams, and external partners, supporting the efficient management of trials from set‑up to close‑out. This role will also oversee trial documentation, contribute to manage several studies of varying complexity across the full lifecycle, including set‑up, amendment, maintenance, close‑out, and support reporting obligations to sponsors, and regulatory bodies.
In addition, the Senior Trial Administrator will line manage Trial Administrator, contributing to staff development, allocating workloads, ensuring quality of administrative work, and supporting continuous improvement.
Person specification
Qualifications
Essential
- • Graduate degree in Biological Sciences or a related scientific discipline, with substantial experience in clinical research administration
- • Good Clinical Practice training and evidence of further relevant professional development
Desirable
- • Further/higher education in a relevant discipline (e.g., life sciences, health research).
- • Formal training in research governance or project administration
Skills and Abilities
Essential
- • Excellent written and verbal communication skills, including producing high quality reports and formal correspondence.
- • Strong organizational skills with ability to prioritise complex workloads and meet deadlines.
- • High degree of accuracy and attention to detail across all administrative responsibilities
- • Proficient IT skills in MS Office, document control tools, and trial management systems.
- • Ability to work autonomously and collaboratively within multidisciplinary teams.
Desirable
- • Minute taking for senior level committees.
- • Ability to track trial progress and produce dashboards or performance metrics.
Knowledge and Experience
Essential
- • Significant experience administering clinical trials, including set up, document management, amendments, and site file oversight
- • Strong working knowledge of GCP, UK clinical research governance, ethics and regulatory processes (e.g., IRAS, MHRA notifications).
- • Experience supporting or coordinating complex studies or multi centre research
- • Experience working with QMS processes (e.g., SOP updates, CAPA tracking, audit preparation).
Desirable
- • Experience in Haematology or oncology research settings
- • Experience liaising with external partners such as industry sponsors or CRO’s
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Applying for this NHS job
This advert is for Senior Trial Administrator- Haematology Trials Unit with Oxford University Hospitals NHS Foundation Trust in Oxford, South East, England. It is listed as a Band 6 Administrative and IT role. The advertised salary is £39,959 - £48,117 per annum pro rata. The contract type is 2 years (2 Years fixed term with the possibility of extension). The application deadline is 16 Jul 2026.
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