Job overview
This is an exciting opportunity to join the Haematology Team at Hywel Dda University Health Board. Applications are invited from efficient, motivated and suitably qualified individuals for the Band 4 Senior Medical Secretary position within the Haematology department in Prince Philip Hospital, Llanelli.
Main duties of the job
The successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, Powerpoint and E-mail coupled with proven secretarial skills and previous experience of medical terminology is essential. You will be required to use the Health Board’s patient database system and other relevant IT packages.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/07/2026.
Person specification
Other
Essential
- Flexible approach to needs of the service
Desirable
- Welsh Speaker (Level 1)
Experience
Essential
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
- Experience of setting up spreadsheets and databases
- Familiar and confident using email and searching the internet
Desirable
- Experience of working in a multidisciplinary team
Qualifications and Knowledge
Essential
- Level 3 qualification (e.g A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative /office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of Medical / Healthcare Terminology
Desirable
- Secretarial Training
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Applying for this NHS job
This advert is for Senior Medical Secretary with Hywel Dda University Health Board in Haverfordwest, West Wales, Wales. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,819 - £31,626 per annum (pro rata if part time). The contract type is Permanent. The application deadline is 28 Jun 2026.
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