Job overview
This is an opportunity to join the Trauma & Orthopaedics Team at Glangwili General Hospital.
Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 4 Medical Secretary within the T&O Team based at Glangwili General Hospital, Carmarthen on a permanent basis.
Main duties of the job
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.
You will undertake a broad range of administrative and secretarial duties, including the receipt and distribution of correspondence, audio transcription, and the preparation of highly sensitive letters and reports, ensuring strict confidentiality is maintained at all times. The role also involves the accurate operation of the Health Board’s patient database systems. The successful candidate will be expected to demonstrate exceptional organisational skills, alongside a flexible and adaptable approach to an evolving workload. The ability to work independently, exercise sound judgement, and apply tact and diplomacy in a professional healthcare environment is required, as are well-developed communication skills. Applicants must possess demonstrable experience in the use of Microsoft Word, Excel, PowerPoint, and email systems. Proven secretarial expertise, including audio typing skills, is required, together with a sound understanding of medical terminology.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 07/09/2026
Applicant requirements
Welsh language skills are desirable
Person specification
Other
Essential
- Flexible approach to needs of the service
Desirable
- Welsh Speaker (Level 1)
Exerience
Essential
- Experience of working in an administrative / office environment
- Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
- Experience of setting up spreadsheets, databases
- Familiar and confident using email and searching the internet
Desirable
- Experience of working in a multidisciplinary team.
Qualifications and Knowledge
Essential
- Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
- Experience of a full range of duties working in an administrative / office environment
- Knowledge of Medical / Healthcare Terminology
Desirable
- Secretarial training
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Applying for this NHS job
This advert is for Senior Medical Secretary - Trauma & Orthopaedics with Hywel Dda University Health Board in Glangwili General Hospital. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,819 - £31,626 per annum. The contract type is Permanent. The application deadline is 31 Aug 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (21 Aug 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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