Senior Divisional Finance Advisor - Development Post

Job overview

The post holder will assist the Head of Financial Management and Deputy Divisional Finance Managers in the provision of sound financial information to the Senior Finance Team and Divisional budget managers and other stakeholders.

The post holder will ensure that all work is completed, either directly or by staff under their supervision, in line with both local & national timetables and the Trust’s Standing Financial Orders and Instructions.

The post holders will be assisting in the provision of a management accounting service to the Trust’s Divisions. This will involve ensuring that all financial information relating to these Divisions is correctly processed. The post holders will also provide effective financial support and advice to the Divisions **Previous applicants need not apply **

Main duties of the job

• Producing and assisting in the development of accurate monthly budgetary and associated information
• Reporting to the Divisional/Deputy Finance Manager upon the monthly performance of a range of designated budgets highlighting any significant movements.
• Advising, supporting and being a point of contact to budget managers within the Trust.
• Providing accurate advice and detail in relation to ESR and act as a point of contact to the Department.
• Assisting the DDFM and other Senior Divisional Finance Advisors with internal training.
• Support Innovation and the Finance ‘Continuous Improvement’ Agenda in day to day working.

Detailed job description and main responsibilities

• The accurate coding of prime documents including the authorisation and completion of expenditure journals and budget journals.
• Authorise and ensure all budget adjustments required are accurately calculated recorded and actioned.
• The authenticity and accuracy of all expenditure transactions. This requires knowledge of payroll and accounts payable systems. Incorrect payments must be identified and resolved.
• The authenticity and accuracy of all expenditure accruals and recharges, both internal and external. Ensure that debtor invoices are raised for income due.
• Carry out the reconciliation of the establishments between the Finance ledger system and the Trusts Personnel Information System.
• Interrogate and analyse various computer systems / software packages to produce financial information and reports. This will include the day-to-day responsibility for specific computer systems.
• Responsible for the distribution of all relevant month end budget statements and associated information to budget holders in line with the set timetable.
• Ensure that the integrity of the coding structure in the financial ledger is always maintained, and that revised summary reporting hierarchies are developed as required in response to organisational change.
• Keep up to date with VAT guidance and ensure VAT is reclaimed through correct coding.
• Ensure that all information and returns are produced in line with the Trust’s Standing Orders & Standing Financial Instructions.
• Assist the HoFM in working with the Trust’s Internal and External Auditors as and when required.
• Assisting the Financial Management Team in the annual budget setting process.
• Resolve financial queries, by using own judgement and interpretation skills.
• Assist the Deputy Divisional Finance Manager as and when required.
• Report to the Divisional Finance Manager upon the monthly performance of budgets highlighting any significant movements.
• Provide financial analysis through spreadsheets, databases, and the ledger report writer to meet the needs of the Divisional Finance Managers