Senior Directorate Management Team Administrator

Job overview

A number of opportunities have arisen across the Trust to provide high-quality, confidential, and comprehensive administrative and secretarial support.

These roles are integral to the effective operation of services, involving the management of complex administrative processes, coordination of meetings and events, handling of sensitive information, and support across business, financial, and information governance functions.  Post holders will be expected to use their initiative and judgement to priorities workloads, maintain robust systems, and ensure the smooth running of their respective teams.

The vacancies will be based across sites spanning Darlington and Durham. (Please note, although this is a permanent role we cannot guarantee that the team and base will remain the same as your appointment to the role of Senior Directorate Management Team Administrator. Your team and base may change according to service need).

You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Main duties of the job

• Provide high quality, confidential administrative and secretarial support to the Directorate Management Team.
• Coordinate and support meetings, including diary management, preparation of agendas and papers, and minute taking.
• To support the Directorate Management Team business and Directorate event programmes.
• Manage sensitive and complex information in line with information governance and confidentiality requirements.
• Support Directorate business, financial and information governance processes, including reports, ordering and record management.
• Act as a key point of contact for internal and external stakeholders, using good judgement and initiative to prioritise workload.
• Assist with Directorate events, presentations, travel and general office administration to ensure the smooth running of the DMT office.
• To establish robust systems and processes to assist in the management of the Directorate Management Team office and Directorate.
• Flexible approach to the workplace.
• Ability to travel independently in accordance with Trust policies and service needs.
• To promote at all times a positive image of people with mental health conditions and learning disabilities.
• To promote at all times a positive image of the Directorate of Nursing and Governance and the wider Trust.

Detailed job description and main responsibilities

To have an understanding of the Directorate business in order to assist and support the Senior Directorate Administrator to deliver outcomes for the Directorate Management Team and the Directorate.

Main Responsibilities: •    Clinical Responsibilities, Patient Contact •    Administrative Responsibilities •    Responsibility for Information Systems •    Responsibility for Planning / Organising & Strategic / Business Development •    Policy Development •    Service Development, Project Management •    Financial Responsibilities •    Responsibility for Physical Resources, Estates, Hotel Services •    Research and Audit •    Staff Management, Training and Development, HR •    Communication •    Analysis and Judgement •    Freedom to Act

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.