SEHSCT_Finance Officer Band 6

Job details

• Branch: North Down & Ards Area (SEHSCT)
• Location: ACH, Finance Building
• Salary: Band 6 (£38,682 - £46,580)
• Contract Type: Permanent
• Opening Date: 13/05/26
• Closes: Wed, 27 May 2026 @ 5:30 PM
• Interview Dates: To be confirmed

Notes

Important Information If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. “A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week.” Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website.

JOB DESCRIPTION

JOB TITLE

Finance Officer

BAND

DIRECTORATE

INITIAL LOCATION

6

Finance and Estates

Finance Building, Ards Community Hospital

REPORTS TO

Financial Systems Admin Manager

ACCOUNTABLE TO

Senior Financial Services Manager

JOB SUMMARY

The post holder will support the Financial Systems Admin to deliver an effective and efficient Financial Services function, overseeing the daytoday operation of the General Ledger and key financial systems administration, and supporting the management of associated systems and staff. The role will oversee critical monthend and yearend processes. The post holder will monitor service performance and compliance, provide expert financial systems and ledger guidance, and act as an escalation point for system incidents in liaison with internal and regional stakeholders. The post holder will deputise for the Financial Systems Admin Manager at internal, external and regional meetings as required.

KEY DUTIES / RESPONSIBILITIES

The post holder will be required to carry out a range of duties which may include all or some of the following:

Operational Delivery

Responsible for the management and daytoday operational delivery of the General Ledger, Financial Systems Administration and Procurement Systems Administration functions.

Set, delegate, monitor and review work packages for the team to ensure successful delivery of service functions.

Work largely on own initiative on daytoday operational issues, with support from the Financial Services Manager.

Ensure the monthly timetable is drafted, shared and adhered to and that relevant control accounts are reconciled in line with required deadlines.

Oversee and coordinate the processing of journals and operational corrections (including supporting timely posting/approval activity where required).

Coordinate key interfacerelated activity impacting the GL (including timely review/triage of posted/unposted notifications and associated actions).

Monitor, review and drive compliance with the Public Sector Prompt Payment Policy, investigating and resolving issues as required.

Provide advice and guidance in relation to complex cases and manage difficult queries/complaints within areas of responsibility.

Provide a professional environment for staff to escalate issues and concerns, ensuring timely investigation and resolution.

Assist with preparation of annual accounts in accordance with the DoH Manual of Accounts (as required).

Review and monitor PSSC performance against relevant KPIs.

Attend regular BSO / Trust operational meetings as required to support delivery of service functions.

Assist and support the Senior Financial Services Manager with additional workstreams as required.

Support staff in daytoday operations, ensuring they are effectively trained and able to discharge duties; ensure staff are made aware of relevant system/legislative changes and impacts.

Provide regular support and supervision for Band 5 staff.

Manage team annual leave and sick leave in line with Trust policies.

Ensure all staff complete annual KSF and that required returns are filed.

Information Management

Provide detailed information and reports regarding General Ledger, Financial Systems Administration and Procurement Systems Administration to Senior Managers as required for decisionmaking.

Review and develop reporting requirements in relation to the service area to meet new or changing needs.

Verify, validate and scrutinise data within sections to ensure accurate financial information is available and public money is safeguarded.

Run reports to monitor/validate/review expenditure and activity; highlight concerns/inaccuracies/inconsistencies to the Senior Financial Services Manager in a timely manner.

Ensure prescribed procedures and controls are adhered to in the daytoday operation of systems and that appropriate records are retained in an orderly fashion with an adequate audit trail.

Draft complaints / FOI / AQ responses for Senior Management review and signoff.

Maintain shared mailbox traceability and records discipline (ensuring correspondence and evidence are stored appropriately to support checking and audit requirements).

Maintain and issue standard templates and guidance to support consistent processing and reduce avoidable errors (e.g., issuing journal templates when required).

Key Working Relationships

Liaise with stakeholders internal and external to the HSC including staff, BSO and other HSC representatives to support effective service delivery.

Work closely with end users to ensure managers and staff are informed of their responsibilities and that information is processed correctly and in a timely manner, working with both financial and nonfinancial stakeholders.

Work with stakeholders across the HSC to refine processes that improve efficiencies and realise benefits of Financial Systems.

Work closely with HSC colleagues in regional working groups to build effective working relationships and drive efficiencies / improvements in Financial Systems.

Represent the Trust in the Regional Coding & Integration Group and review/monitor/approve relevant structure/coding changes; communicate changes as required.

Provide support to the Finance Directorate and internal teams to troubleshoot, investigate and resolve issues/errors, taking timely corrective action where necessary.

Coordinate regional testing and support HSC approval of submitted change requests, providing comments and recommendations where required.

Liaise and coordinate with relevant stakeholders to progress operational requests and confirm completion.

Provide appropriate steer/support on coding and cost centre/account code issues impacting postings or interfaces, engaging relevant colleagues where needed.

Quality

Develop, review and implement policies, procedures and processes to ensure a robust Financial Control Framework exists across the Trust.

Maintain and communicate rigorous financial control policies and procedures for Financial Services and ensure these are promulgated and adhered to.

Review and amend processes to reflect lessons learned; provide training to staff/managers to reduce risk of errors in future and communicate any necessary changes in practice.

Ensure compliance with Standing Financial Instructions, professional standards, government accounting, treasury and departmental guidance in the use and deployment of public funds.

Ensure internal and external audit recommendations relevant to the area are considered and, where agreed, implemented.

Contribute to Trust corporate governance processes to support compliance with public sector values, codes of conduct, operations and accountability.

Ensure that the needs of patients/clients remain central to service delivery and that financial resources are deployed effectively to meet those needs.

Ensure robust performance management arrangements are developed and implemented for the post holder’s area of work.

This is not intended to be a comprehensive list of all the duties involved in the post and may be amended to meet the changing needs of the South Eastern Health and Social Care Trust; consequently an employee may be required to perform other duties appropriate to the post/band as assigned. All Job Descriptions are subject to regular review.

HUMAN RESOURCE MANAGEMENT RESPONSIBILITIES

The Organisation supports and promotes a culture of collective leadership where those who have responsibility for managing other staff:

Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver.

Ensure access to skills and personal development through appropriate training and support.

Promote a culture of openness and honesty to enable shared learning.

Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making.

Adhere to and promote Organisational policy and procedure in all staffing matters, participating as appropriate in a way which underpins The Organisation’s values.

RAISING CONCERNS – RESPONSIBILITIES

The post holder will promote and support effective team working, fostering a culture of openness and transparency.

The post holder will ensure that they take all concerns raised with them seriously and act in accordance with the Trust’s ‘Your Right to Raise a Concern (Whistleblowing)’ policy and their professional code of conduct, where applicable.

GENERAL REQUIREMENTS

The post holder will be required to

Ensure the Organisation’s policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.

Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

Adhere at all times to all Trust policies/codes of conduct, including for example

Smoke Free policy

IT Security Policy and Code of Conduct

standards of attendance, appearance and behaviour

Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.

Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.

Take responsibility to minimise the Trust’s environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel.

All employees of the Organisation are legally responsible for all records held, created or used as part of their business within the South Eastern H&SC Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the South Eastern H&SC Trust policy and procedures on records management and to seek advice if in doubt.

Take responsibility for his/her own ongoing learning and development, in order to maximise his/her potential and continue to meet the demands of the post.

Represent The Organisation’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom he/she comes into contact in the course of work, in a pleasant, courteous and respectful manner.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

It is a standard condition that all Trust staff may be required to serve at any location within The Organisation's area, as needs of the service demand.

eHealth

The South Eastern Health & Social Care Trust has invested in eHealth to deliver better, faster, safer care to our community and is committed to supporting staff to utilise associated information systems that directly and indirectly inform care. Trust staff are therefore required to commit sufficient time to ensure that they acquire and/or retain the core technology skills required to support their role.

Personal and Public Involvement (PPI)

Staff members are expected to involve patients, clients, carers and the wider community were relevant, in developing, planning and delivering our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal and Public Involvement (PPI).

Please use the link below to access the PPI standards leaflet for further information.

http://www.publichealth.hscni.net/sites/default/files/PPI_leaflet.pdf

<May 2026>

PERSONNEL SPECIFICATION

JOB TITLE AND BAND Band 6 Finance Officer

DEPARTMENT / DIRECTORATE Finance Systems Adim & General Ledger, Financial Services

SALARY Band 6

HOURS 37.5hpw

Ref No: 55656443

Notes to applicants

You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note The Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.

Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Factor

Criteria

Method of Assessment

Experience

Excellent communication and interpersonal skills, with a proven track record of having worked with a diverse range of stakeholders, both internal and external to the organisation, to achieve successful financial management outcomes for a minimum of 1 year.

A thorough working knowledge of financial systems and Microsoft office, and an ability to utilise them to their full potential.

Experience of managing a team or section.

Shortlisting by Application Form

Qualifications/ Registration

Hold a university degree or equivalent and two years *suitable relevant financial experience.

Or

AAT/HND qualified and three years *suitable relevant financial experience.

Or

**Part qualified CCAB recognised body and one year *suitable relevant financial experience.

Or

Three years finance experience at Band 5 or equivalent.

Shortlisting by Application Form

Other

Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

Shortlisting by Application Form

DESIRABLE CRITERIA

SECTION 3: these will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these criteria. Failure to do so may result in you not being shortlisted

Factor

Criteria

Method of Assessment

Experience

At least 1 years’ experience working in a Health and Social Care Finance organisation.

Shortlisting by Application Form

As part of the Recruitment & Selection process it may be necessary for The Organisation to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed.

To access a copy of the Access NI Code of Practice, please Click here

The South Eastern Health & Social Care Trust has guidance on the Recruitment of People with Criminal Convictions. To access a copy of this guidance, please Click here

Protecting and using your information

To access a copy of the Trust’s Data Protection Policy Statement,

Click here

THE ORGANISATION IS AN EQUAL OPPORTUNITIES EMPLOYER

Successful applicants

may be required to attend for a Health Assessment

can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. Request for recognition of previous service with non-direct NHS/HSC organisations towards starting salary and incremental credit must be made via the Retained Recruitment team within 3 months from commencement of employment. Requests made after 3 months will not be considered. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply.

are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance

All staff are expected to display the HSC Values at all times