Secretary/Administrator for Child Development Service

Job overview

The Child Development Centre at Brighton General Hospital is seeking a full‑time Secretary/Administrator to work 37.5 hours per week.

We are looking for someone who is professional, reliable, flexible and enthusiastic, with strong organisational skills and excellent communication abilities.

You will be a key point of contact for patients, colleagues and external stakeholders, providing a supportive and efficient response to a wide range of queries. The role involves supporting clinicians with their caseloads, ensuring patient records are accurately maintained, up to date and secure.

If you are a team‑player who enjoys working in a busy, supportive environment and takes pride in delivering high‑quality administrative support, we would love to hear from you.

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

Main duties of the job

The successful candidate will be responsible for undertaking a wide range of secretarial and administrative duties. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with team members to organise appointments.

Ensuring appointments are booked and processed affectively and managing diaries. Liaising with external agencies as and when necessary. Typing letters, reports and documentation as required. . Managing all enquires in an effective manner.  Supporting all clinical staff with general administrative tasks as requested.

Detailed job description and main responsibilities

a)  To undertake general administrative duties as required, to enable the efficient running of the Child Development Centre participating fully as a team member.  This may include undertaking any other duties at the request of the Line  Manager, which are commensurate with the role.

b)    To work with administration colleagues in the Child Development Centre to provide necessary cover for annual leave and sick leave commensurate with the role

c)    Supporting Voluntary staff to fully understand any requests that they have been asked to undertake

d)    Report problems as they arise, solving them if possible/appropriate

e)     Use and maintain resources efficiently and effectively, reporting damaged and faulty equipment when identified

f)     To order general stationary and office supplies as and when required

g)    The work involves close contact with children with special needs and difficulties and their families; to treat everyone you encounter with dignity and respect.  Recognising that people are different – avoids discrimination

h) To provide administrative support which will include managing diaries, typing correspondence, telephone calls, post, test results, typing minutes, booking and outcoming appointments and processing any follow up tasks.

i)  To support Administration Assistants as and when required

j)   Accurately documenting messages, distributing as appropriate and following up  where necessary.

k)  Prioritise own workload, ensuring urgent correspondence are typed first according to urgency and departmental guidelines