Job overview
An exciting opportunity has arisen for a Safeguarding Business Support and Personal Assistant to provide the necessary administrative support across the integrated adults and children safeguarding services team, and in particular enabling the efficient and effective functioning of the safeguarding team and direct support for the Head of Safeguarding, Deputy and the Named Professionals.
Main duties of the job
Provide a full range of Administration duties to the safeguarding team, supporting the day to day functioning, including management of the teams electronic diary.
Management of Head of Safeguarding, Deputy and the Named Professionals electronic diary.
Direct line management Administration Assistants.
Supervision and management of other admin and clerical staff within the Integrated Safeguarding team.
Participation in the recruitment of admin and clerical staff, to include short listing ,interviewing and appointing.
To provide cover for other admin and clerical colleagues within integrated Safeguarding Services in periods of leave/absence
Provision of oversight and support with buildings management, based at IMPACT, RCHT, to ensure it remains in good decorative state and working order, also ensuring compliance with appropriate health, safety and security and fire procedures within the work area.
Use initiative and be proactive in introducing and streamlining systems in order to enhance the productivity of individual teams within integrated Safeguarding Services and aid the team to carry out safeguarding functions and statutory responsibilities.
Detailed job description and main responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
Identity Checks
Professional registration and qualification checks
Employment history and reference checks
Occupational Health clearance
Satisfactory Disclosure and Barring Service check
Right to work in the UK
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
We reserve the right to close this advert early.
We may be able to offer flexible working. Please discuss at interview.
Person specification
Knowledge
Essential
- • Work directly with the safeguarding senior management team, to oversee and take responsibility for safeguarding meetings, including governance, to ensure their efficient and effective functioning. • Organise and promote Trust wide safeguarding events, i.e. conferences and awareness weeks. • Increased knowledge of safeguarding functions through training and development to support the safeguarding team. • Comprehensive communication skills to assist in the preparation of safeguarding documents, reports, letters and provide editing assistance to the wider integrated Safeguarding Services as required. • Sustain high standards; meticulous accuracy and high level attention to detail. • Creating, maintaining and formatting of databases, inputting of information and data, recording activity and compliance. • Manage generic emails boxes, post and direct telephone calls. • Dissemination of safeguarding information to internal/external professionals, as directed, ensuring safe methods of communication are used at all times. • Taking minutes and information gathering to produce reports, agendas, general correspondence and presentation material using word, excel etc. • Data collection and preparation for audits • Awareness of correct Trust procedures for filing, record keeping and alerts. • Communicate with staff and other multi agency professionals in a confidential and sensitive manner. • Liaise with a wide range of internal and external personnel. • Organise and plan own day to day workload or activities in order to meet the demands of the job role. • Self-motivated to work without supervision with commitment to delivering services to a high standard.
knowledge and skills
Essential
- • Provide a full range of Administration duties to the safeguarding team, supporting the day to day functioning, including management of the teams electronic diary. • Management of Head of Safeguarding, Deputy and the Named Professionals electronic diary. • Direct line management Administration Assistants. • Supervision and management of other admin and clerical staff within the Integrated Safeguarding team. • Participation in the recruitment of admin and clerical staff, to include short listing ,interviewing and appointing. • To provide cover for other admin and clerical colleagues within integrated Safeguarding Services in periods of leave/absence • Provision of oversight and support with buildings management, based at IMPACT, RCHT, to ensure it remains in good decorative state and working order, also ensuring compliance with appropriate health, safety and security and fire procedures within the work area. • Use initiative and be proactive in introducing and streamlining systems in order to enhance the productivity of individual teams within integrated Safeguarding Services and aid the team to carry out safeguarding functions and statutory responsibilities.
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Applying for this NHS job
This advert is for Safeguarding Business Support and Personal Assistant with Royal Cornwall Hospitals NHS Trust in Truro, South West, England. It is listed as a Band 4 Administrative and IT role. The advertised salary is £28,392 - £31,157 per annum pro rata. The contract type is 6 months (fixed term). The application deadline is 15 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (01 Jul 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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