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Job overview
Applicants are invited to apply for the role of Rota Coordinator within the Operating Theatres at The National Hospital for Neurology and Neurosurgery, part of University College London Hospitals Foundation Trust. We are seeking a bright and enthusiastic NHS experienced individual, who enjoys working in a busy environment with a friendly, multi-disciplinary team. Those applying will need to have excellent communication and interpersonal skills. Flexibility and the ability to prioritise tasks is essential – finding it easy to organise, prioritise and meet deadlines within their own workload and that of their team, and therefore a pro-active approach is necessary.
This vacancy may close before the listed closing date, so early applications are encouraged.
Main duties of the job
This is a full-time post based at NHNN to support the medical and administration staffing provision within Neuroanaesthesia, Neurocritical care and Operating Theatres departments. In particular, the post-holder will focus on managing and supporting Theatre administrators, Junior Doctor rota management.
Applicants should be aware that this is an onsite post and is based within the Operating Theatre Suite.
Applicants will see service users arriving for and leaving surgery.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Experience
Essential
- NHS experience Experience of managing a busy administrative workload, with conflicting priorities.
- Experience of using initiative to solve problems.
- Experience in working in clinical department and processing online rota systems, including changes and upgrades. In addition, building, monitoring and administering all doctor rotas.
- Relevant experience involving the improvement of admin processes.
- Experience in communicating issues effectively and clearly e.g. to senior members of staff
Desirable
- Project management experience
- Writing reports
- Designing or delivering induction programmes
Communication
Essential
- Able to communicate complex, sensitive or contentious information accurately and effectively and at all levels of the organisation, verbally and in writing.
- Able to deal professionally and sensitively with patients, staff, and public face to face and on the phone.
- Able to persuade, motivate, negotiate to gain cooperation.
- Show tact, empathy and reassurance with contentious information.
- Understands importance of maintaining confidentiality.
- Able to promote an awareness of risk assessment and incident reporting.
- Knowledge and understanding of the importance of equal opportunities.
- Demonstrates understanding of importance of maintaining privacy and dignity.
Skills and Abilities
Essential
- Analytical problem solving approach to identify problems and develop and implement solutions.
- Advanced working knowledge of Microsoft Excel, including: Able to perform basic database manipulation Able to collate simple datasets and present in a logical format
- Working knowledge of Microsoft Word & Minute taking.
- Experience of working with a range of databases and software, including hospital systems.
- Able to lead on service improvement initiatives in local environment.
- Able to implement improvements from analysis of local audits
Desirable
- Good knowledge of ESR.
Specific Requirements
Essential
- The postholder will need to be passed fit to perform full duties of the post through occupational health with any reasonable aids.
Knowledge and Qualifications
Essential
- Degree or equivalent relevant experience.
- Experience of administrative procedures within Healthcare.
- Up to date knowledge of employment law and NHS jobs functionality.
Desirable
- Understanding of recent developments within the NHS and how these affect medical staffing.
Personal and People Development
Essential
- Willing to develop self & undertake personal development.
Ensure the risk of infection to self, colleagues, patients, relatives and visitors is minimised by:
Essential
- Being familiar with, and adhering to Trust policies and guidance on infection prevention and control.
- Completing all required training and education (both via e-learning and face to face) on infection prevention and control.
- Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal
- Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently
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Applying for this NHS job
This advert is for Rota Coordinator with University College London Hospitals NHS Foundation Trust in London, London, England. It is listed as a Band 5 Administrative and IT role. The advertised salary is £38,488 - £46,852 Per annum inclusive of HCAS. The contract type is Fixed term: 12 months (Limited funding). The application deadline is 12 Jul 2026.
Before you apply, compare the job description with the person specification and mirror the employer's essential criteria in your supporting information. Use the vacancy title, employer, location, salary, contract type, closing date and posted date (26 Jun 2026) to decide whether this role fits your current NHS job search. If the employer can close applications early, prepare the application before the stated deadline rather than waiting for the final day.
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