Room Booking Coordinator

Job overview

Are you an admin looking for a change of pace? Or want to start your career off in admin within an NHS trust?

We are looking to appoint a dedicated and enthusiastic administrator within the Buckinghamshire Central Admin team. This role plays a key part in the effective day to day running of our services coordinating our room booking system for our outpatients department.

You will act as the first point of contact for staff members, providing a polite, professional, and efficient service both face to face and via telephone and email. You will be required to liaise and negotiate with with our staff groups to get the maximum use of the space available.

We welcome applications from individuals who are organised, adaptable, and able to work effectively in a busy environment. The successful candidate will demonstrate excellent communication skills, the ability to prioritise workloads, work well as part of a team, and use their own initiative when required.

Main duties of the job

• The role includes room bookings for clinics/meetings, ensuring we are maximising the use of our space effectively and accommodating the requirement for our clinics and services.
• Liaising with teams to ensure bookings are up to date and correct.
• Collating information on room usage.
• Setting up rooms at the start of the day and escalating any building issues to are estates department.
• The role will require some support cover to reception to cover leave.

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.