Resource Administrator

Job summary

Are you highly organised, proactive and thrive in a fast-paced environment where no two days are the same? Join our team as a Resource Administrator and play a vital role in ensuring the smooth day-to-day operation of our Nursing Department, helping to maintain safe staffing levels and support the delivery of outstanding care. In this busy and rewarding role, you will work closely with Ward Managers and clinical teams to identify staffing requirements, coordinate cover for vacancies and absences, and ensure appropriate staffing levels are maintained across the service. You will manage staffing databases and rotas, maintain accurate records of staff availability, annual leave and absences, and communicate staffing changes effectively to both permanent and bank staff. You will also be responsible for coordinating the use of bank and agency staff, monitoring agency usage, processing timesheets and invoices, and ensuring all mandatory training requirements are met. Working closely with nursing leadership, you will provi

Main duties of the job

Are you highly organised, proactive and thrive in a fast-paced environment where no two days are the same? Join our team as a Resource Administrator and play a vital role in ensuring the smooth day-to-day operation of our Nursing Department, helping to maintain safe staffing levels and support the delivery of outstanding care. In this busy and rewarding role, you will work closely with Ward Managers and clinical teams to identify staffing requirements, coordinate cover for vacancies and absences, and ensure appropriate staffing levels are maintained across the service. You will manage staffing databases and rotas, maintain accurate records of staff availability, annual leave and absences, and communicate staffing changes effectively to both permanent and bank staff. You will also be responsible for coordinating the use of bank and agency staff, monitoring agency usage, processing timesheets and invoices, and ensuring all mandatory training requirements are met. Working closely with nursing leadership, you will provide regular reports and workforce information to support effective resource planning and decision-making. Alongside your staffing responsibilities, you will provide a range of administrative support, including maintaining filing systems, handling confidential records, preparing documentation and providing cover for the wider administration team when required. As part of the role, you will contribute to maintaining a safe, secure and efficient working environment for staff, service users and visitors.

About us

Elysium Healthcare is a healthcare provider operating over 80 services across England and Wales, covering a wide range of specialties such as Mental Health, Neurological, Learning Disabilities & Autism, Children & Education. With more than 8,000 employees, it offers a unique approach to care delivery. Elysium Healthcare is part of Ramsay Health Care, a global network spanning 10 countries and employing over 86,000 people. The company is committed to inclusive and accessible recruitment and is a Disability Confident employer. It follows the safer recruitment process for all appointments, emphasizing the protection and safeguarding of service users. All candidates undergo a DBS disclosure process as part of their recruitment. Elysium Healthcare supports career development and offers comprehensive benefits packages to its employees, focusing on their wellbeing, growth, and future. Employees have opportunities to grow and move within the network, contributing positively to their professional journey and personal development.

Details

• Date posted: 01 July 2026
• Pay scheme: Other
• Salary: £27,296 a year
• Contract: Permanent
• Working pattern: Full-time
• Reference number: 1522376960
• Job locations: Elysium Healthcare, Atherton, M46 9NT, United Kingdom

Job responsibilities

Are you highly organised, proactive and thrive in a fast-paced environment where no two days are the same? Join our team as a Resource Administrator and play a vital role in ensuring the smooth day-to-day operation of our Nursing Department, helping to maintain safe staffing levels and support the delivery of outstanding care.

In this busy and rewarding role, you will work closely with Ward Managers and clinical teams to identify staffing requirements, coordinate cover for vacancies and absences, and ensure appropriate staffing levels are maintained across the service. You will manage staffing databases and rotas, maintain accurate records of staff availability, annual leave and absences, and communicate staffing changes effectively to both permanent and bank staff.

You will also be responsible for coordinating the use of bank and agency staff, monitoring agency usage, processing timesheets and invoices, and ensuring all mandatory training requirements are met. Working closely with nursing leadership, you will provide regular reports and workforce information to support effective resource planning and decision-making.

Alongside your staffing responsibilities, you will provide a range of administrative support, including maintaining filing systems, handling confidential records, preparing documentation and providing cover for the wider administration team when required. As part of the role, you will contribute to maintaining a safe, secure and efficient working environment for staff, service users and visitors.

Other responsibilities:

• Undertake any other tasks requested that are commensurate with the post holder’s level of responsibility.
• Comply with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection. To maintain as confidential at all times information relating to patients, staff and hospital business.
• To cover Reception as and when required.
• Participate in the Company’s appraisal process.
• Maintain mandatory and professional development requirements. O be successful in this role, you will need
• To attend meetings relevant to the department, and internal / external training events as and when required.
• To take personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and report all deficits to management.
• Undertake any other reasonable requests as made by your Line Manager.
• To provide cover for colleagues within the department when they are absent and/or on annual leave.

To be successful in this role, you will need:

• Experience of working in a dynamic, busy environment desirable
• Coordination of staffing and rotas essential
• 4 GCSE or equivalent (including English)
• NVQ Level II in Business Administration/willing to work towards essential
• Word Processing qualification desirable
• European Computer Driving Licence desirable
• Computer literate (Microsoft Office preferred) with particular emphasis on use of databases
• Good numeric and literacy skills
• Assertiveness
• Ability to plan and organise workload
• Listening/communication
• Knowledge of rota systems and timesheets desirable

Where you will be working:

Location: Everest Road, Atherton, Manchester, M46 9NT

You will be working at The Spinney, a service which offer a range of care settings for male patients with personality disorder and/or mental illness. The purpose-built medium, low secure and rehabilitation wards, as well as a psychiatric intensive care unit (PICU) are all set within an 11 acre site with extensive woodland and landscaped areas.

You will be working alongside a multidisciplinary team at The Spinney who have previously been recognised by the Association of Psychological Therapies (APT) for their ability to reinforce positive behaviour, prevention of challenging behaviour and successful interventions in a secure care setting.

What You’ll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £27,296
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free/subsidised meals and onsite/local free parking

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure